HR & Accounting Assistant

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2 days ago Requisition

Department: Accounting / Administration
Reports To: Controller
Position: Full-Time

The HR & Accounting Assistant provides day-to-day administrative support to both the Human Resources and Accounting functions. This position assists with employee onboarding, recruiting coordination, payroll administration, recordkeeping, accounting projects, document management, and general office duties.

This is a hands-on support role requiring strong organization, confidentiality, attention to detail, and the ability to manage multiple priorities across several dealership locations.

Coordinate new-hire onboarding, paperwork, orientation and system setup

Maintain employee files and required documentation

Assist with ADP employee updates and payroll-related information

Post open positions and assist with recruiting through Indeed

Review incoming applications and coordinate interviews with managers

Track candidates through the hiring and onboarding process

Coordinate background checks, drug screenings, MVRs, and employment references

Assist with benefits, PTO, employee changes, and termination documentation

Maintain employee and company records in an organized and confidential manner

Assist with internal employee communications and company announcements

Assist management with administrative projects as assigned

Assist the Controller and Accounting team with daily administrative tasks

Scan, organize, and maintain accounting documents and electronic records

Assist with invoice and repair-order document management

Assist with deal jackets and supporting documentation

Help maintain organized accounting schedules and records

Assist with basic reconciliations, data entry, and spreadsheet maintenance

Follow up with dealership departments for missing paperwork or documentation

Assist with month-end preparation and accounting projects as assigned

Provide backup support to other Accounting Office positions when needed

Previous administrative, HR, payroll, or accounting experience preferred

Automotive dealership experience is a plus

Strong organizational and follow-up skills

High attention to detail and accuracy

Comfortable handling confidential employee and financial information

Proficient with Microsoft Office and/or Google Workspace

ADP, Indeed, Dealer track, or dealership accounting experience is a plus

Ability to prioritize multiple responsibilities and meet deadlines

Professional communication skills and a team-oriented attitude

This position is designed to support the Controller and Accounting Office with both HR administration and accounting functions. Responsibilities may change based on business needs, staffing, and department priorities. The employee must be flexible and willing to assist wherever additional administrative support is needed.