UTS - Temporary Part-time Business Manager at UNC Chapel Hill

Essential Job Duties

The department is seeking an experienced, detail-oriented Part-Time Business Manager to support the financial and administrative operations of our quasi-state agency. This position is central to the fiscal integrity of our contract/grant-funded programs and the long-term financial health of the organization.

Core responsibilities include contract/grant financial reporting, accounts payable and receivable, and developing budgets for contract/grant applications. We are particularly interested in candidates with hands‑on experience navigating North Carolina state agency contract processes and reporting and non‑profit financial management. Familiarity with NC state government reporting requirements and contract administration is a significant asset in this role. This is a part‑time position of approximately 20 hours per week.

A flexible schedule is available, and hours can be structured to accommodate the candidate’s availability.

• Prepare accurate and timely financial reports for state and private awards in compliance with funder requirements.
• Monitor contract/grant expenditures against approved budgets and alert leadership to variances or potential issues.
• Reconcile contract/grant accounts monthly and ensure proper allocation of expenses to appropriate funders.
• Maintain organized contract/grant files, including financial documentation required for audits and funder site visits.
• Apply working knowledge of NC state agency contract reporting requirements, OSBM guidelines, and state pass-through grant conditions as relevant.
• Assist with preparation for annual audit.

• Serve as the primary point of contact for staff timesheet processes, providing guidance on time reporting requirements and resolving timesheet-related questions.
• Review, track, and coordinate the timely submission and approval of employee timesheets; ensure accurate allocation of labor across grants, contracts, and organizational activities.

• Prepare and submit invoices to funders and track receivables to ensure timely collection.
• Assist the Director and our accounting firm to process invoices, ACH /check requests, and expense reimbursements in a timely and accurate manner.

• Collaborate with program staff, President/ CEO , and the Director to assist with the development of accurate and competitive budgets for grant/contract proposals.
• Prepare detailed budget narratives that justify line items in accordance with funder guidelines and allowable cost requirements.
• Research funder budget requirements and ensure proposed budgets align with organizational policies.
• Calculate fringe benefit rates, indirect cost rates, and personnel cost allocations for contract/grant proposals.
• Leverage knowledge of NC state agency budget structures and cost allocation methodologies when preparing budgets for state-funded contracts.
• Review grant budgets prior to submission for accuracy, completeness, and compliance.
• Draft and review vendor terms and funder contracts to ensure terms align with our organizational goals and capacity.

• Provide and present budget-to-actual reports to program staff (approximately every two months).
• Work with accounting firm to ensure the maintenance of financial records in Quick Books.
• Assist with month-end and year-end close processes.
• Support the preparation of the annual organizational budget.
• Perform other related financial and administrative duties as assigned.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field; substantial equivalent experience will be…