Administrative Assistant

Overview

Do you enjoy keeping things organized, supporting leadership, and helping an office run smoothly day to day?
Easterseals PORT Health is seeking a dependable and detail-oriented Administrative Assistant to join our Headquarters office in Raleigh. This is a visible, trusted role where your organization, judgment, and follow-through make a real difference in how the office functions every day. You will help manage daily administrative needs, support executive-level priorities as directed by the Executive Assistant, and contribute to a professional, welcoming environment for staff, visitors, and clients.

Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services two years in a row!

At Easterseals PORT Health, the work we do every day supports individuals and families across North Carolina and Virginia. In this role, you help make that work possible by supporting the leadership and operations behind the scenes. The Administrative Assistant helps ensure the day runs smoothly by providing essential front-office and administrative support. This includes answering phones, greeting visitors, supporting meetings, and maintaining an organized environment.

Handling these tasks allows our leaders and teams to stay focused on delivering services and advancing our mission.

• As the Administrative Assistant, you’ll provide day-to-day administrative support to the front office and report directly to the Executive Assistant to the CEO.
• Serve as a professional and courteous first point of contact for visitors, clients, and employees.
• Answer and direct incoming phone calls with professionalism, discretion, and sound judgment.
• Sort and distribute incoming mail and packages, prepare outgoing mail, monitor and replenish postage meter funds, order and maintain office and breakroom supplies, copy and bind meeting materials, and complete mail merges as needed.
• Additional responsibilities include supporting meeting logistics including set up and reset of conference rooms before and after meetings to ensure a clean, organized, and professional environment.
• You will also assist with special projects and administrative initiatives, handle sensitive information with discretion and confidentiality, and develop an understanding of internal departments and call-routing protocols.

• 2+ years of administrative or office support experience preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills and clear communication
• High attention to detail and follow-through
• Ability to handle sensitive situations with professionalism and discretion
• Professional, approachable demeanor and good judgment
• Ability to work both independently and collaboratively
• Comfort working in an environment with fluctuating priorities and varying workloads
• Willingness to learn internal departments and call-routing protocols

You’ll join a mission-driven organization that values professionalism and consistency. This is a full-time, on-site position with a regular weekday schedule, Monday through Friday from 8:30 a.m. to 5:00 p.m., with a 30-minute lunch break. A full benefits package is available for benefits-eligible positions.

• Hourly pay: $16.00–$19.00 per hour, based on experience
• Paid time off and paid holidays
• Medical, Dental, and Vision benefits
• Life and Disability Insurance (company paid)
• 403(b) Retirement Plan
• Employee Assistance Program and legal services support
• Public Service Loan Forgiveness (PSLF) qualifying employer

Join a team where work isn’t just something you do — it’s a purpose. Bring your expertise to a mission that matters. Apply now at  or send your resume to

Easterseals PORT Health is a trustworthy, compassionate partner providing exceptional disability, behavioral health, and addiction treatment services to help our neighbors live their best lives. Our diverse and inclusive team supports more than 40,200 children, adults, and families across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Diverse Voices, Embracing Potential, Authentic Self, and Learning and Growing (IDEAL) organization.