UTS - Temporary Teaching Fellows Administrative Support at NC State

UTS - Temporary Teaching Fellows Administrative Support at NC State

The Part-Time Administrative Support Specialist is a part-time (20 hours per week) student-facing role that supports the program through student engagement, event and logistics coordination, and administrative support. This position works closely with program leadership and campus partners to deliver a well-organized, high-quality student experience for both undergraduate and graduate students, including evening and occasional weekend programming.

Work Schedule & Time Commitment: This position is scheduled for 20 hours per week. Hours are primarily weekdays, with required Monday evening programming from 5:00–7:00 p.m. Occasional additional evenings and weekends are required to support events, student travel, and program-related activities.

Student Support & Community Engagement (40% – 8 hours/week):

• Provides academic advising support and referrals for targeted undergraduate students and all graduate students.
• Mentors and builds relationships through individual meetings and group engagement.
• Facilitates community-building activities such as social events, drop-ins, bowling outings, celebrations, and caring connections.
• Assists with academic enrichment opportunities, including field trips, panels, guest speakers, and conferences.
• Supports cross-departmental communication related to student engagement and experience.
• Provides weekly support for the Fellows Forum (Mondays, 5:00–7:00 p.m.) and chaperones student trips, including local and regional travel.

Program Administration & Operations (30% – 6 hours/week):

• Plans and executes program events and activities, assists with managing the program calendar and scheduling.
• Coordinates rooms, transportation, travel, and lodging for student-facing events.
• Manages event-level logistics such as supplies, timelines, and run‑of‑show support.
• Participates in team meetings and institutional events, and assists with recruitment efforts such as information sessions and prospective student events.

Financial & Administrative Processing (20% – 4 hours/week):

• Assists with receipts, purchasing, reimbursements, and transaction documentation.
• Supports budget-related processes, including tracking expenses and preparing required documentation.
• Coordinates travel arrangements (hotels, meals, transportation) and reimbursements.
• Supports hiring and onboarding logistics for new staff or student workers and maintains administrative records to ensure compliance requirements are met.

Materials, Logistics & General Support (10% – 2 hours/week):

• Organizes and maintains program materials, including swag and event supplies.
• Picks up purchased items as needed and assists with transportation for outings, including driving a passenger van or motor‑pool vehicle.
• Provides general program support and performs other duties as assigned.

• Attends non‑revenue generating sporting events for free.

Disclaimer:
Perks and Benefit eligibility is based on Part‑Time or Full‑Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

High School diploma or higher and at least 1 year of administrative experience in an office setting.

Valid driver’s license with a clean driving record; comfortable driving a 15‑passenger van for regional travel.

Ability to work evenings (particularly Monday evenings) and occasional weekends.

Strong written and verbal communication skills.

Ability to prioritize and execute multiple tasks efficiently, ensuring deadlines are consistently met even in high‑pressure situations.

Demonstrated ability to work collaboratively across multiple departments and with external partners.

Skilled in coordinating the end‑to‑end planning of trips, special events, and professional development activities.

Technical proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), Google Suite, digital communication platforms, and virtual meeting forums such as Zoom.

Occasional lifting of boxes and supplies (up to 25 lbs) with or without reasonable accommodation.

• Other duties as needed.

Final candidates are subject to…