Executive Assistant

Posting Information

Posting Number: PG194491EP
Internal Recruitment: Yes
Working Title: Executive Assistant
Anticipated Hiring Range: Commensurate with education and experience ($67,000 - $72,000)
Work Schedule: Monday - Friday, 8 am – 5 pm (additional work outside of standard hours may be required due to business needs)
Job Location: Raleigh, NC
Department: University Data and Analytics

University Data and Analytics (UDA) is NC State's institutional research office and the responsible unit for university‑level data and analytics. UDA drives effective institutional planning, management, and accountability by:

• Empowering leaders and decision makers with the accurate, timely and actionable information needed to advance the university's mission;
• Maximizing the value and availability of institutional data resources for the broader NC State community; and
• Providing NC State's stakeholders, partners and external organizations with official university data.

As a Pack member,
you belong here
, and you can enjoy exclusive perks designed to enhance your personal and professional well‑being.

What we offer:

• Medical
  , Dental and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain work‑life balance with our Childcare benefits,
Wellness & Recreation Membership and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and benefit eligibility is based on part‑time or full‑time employment status. Eligibility and employer‑sponsored plans can be found within each of the links offered.

Are you a highly organized, proactive professional who thrives in a fast‑paced executive environment? We invite you to join the team at NC State as Executive Assistant to the Vice Provost for University Data & Analytics (UDA). In this pivotal role you will serve as the right hand to the Vice Provost, ensuring smooth daily operations, supporting strategic initiatives, and acting as a liaison across the university.

• Manage a complex and fast‑paced executive calendar, ensuring strategic alignment of priorities.
• Draft and manage executive correspondence in accordance with university policies and procedures.
• Serve as liaison between the Vice Provost, direct reports, university leadership and external partners.
• Research, synthesize and prepare briefing materials, reports, presentations and travel documentation.
• Coordinate and support committees chaired by the Vice Provost, including scheduling, agenda development, materials preparation, minute‑taking and tracking action items.
• Support UDA administration as directed, including budget, financial and HR processes.
• Interpret and apply NC State and UNC System policies with sound judgment and discretion.
• Anticipate challenges, identify solutions, and proactively support executive decision‑making.
• Collaborate closely with the Office of the Executive Vice Chancellor and Provost and other administrative units.

• Partner with the UDA leadership team on strategic initiatives and special projects.
• Coordinate UDA events and programs, including research, planning, communications and on‑site support.
• Maintain and update the unit's website to ensure accurate and timely content.
• Provide administrative coordination for leadership team committees, including scheduling, documentation and follow‑up.

• Oversee daily office operations, including purchasing, equipment and supply management and contract record‑keeping.
• Manage and reconcile travel in compliance with university policies.
• Serve as facilities liaison for space planning, maintenance, furniture and equipment needs.
• Partner with Business and HR operations to support reporting, budgeting and personnel processes.

• Employee will be expected to participate in coverage for the Provost's Office front desk as needed for as long as the Vice Provost's office remains in Holladay Hall.

• High school diploma or equivalency and three…