UTS - Temporary Teaching Fellows Administrative Support at NC State

Overview

The Part-Time Administrative Support Specialist is a part-time (20 hours per week) student-facing role that supports the program through student engagement, event and logistics coordination, and administrative support. This position works closely with program leadership and campus partners to deliver a well-organized, high-quality student experience for both undergraduate and graduate students, including evening and occasional weekend programming.

This position is scheduled for 20 hours per week. Hours are primarily weekdays, with required Monday evening programming from 5:00-7:00 p.m. Occasional additional evenings and weekends are required to support events, student travel, and program-related activities.

• Student Support & Community Engagement (40% - 8 hours/week): Provides academic advising support and referrals for targeted undergraduate students and all graduate students. Includes mentorship and relationship-building through individual meetings and group engagement. Supports community-building activities such as social events, drop-ins, outings, celebrations, and caring connections. Assists with academic enrichment opportunities, including field trips, panels, guest speakers, and conferences. Supports cross-departmental communication related to student engagement and experience.
  
  Provides weekly support for the Fellows Forum (Mondays, 5:00-7:00 p.m.) and chaperones student trips, including local and regional travel.
• Program Administration & Operations (30% - 6 hours/week): Supports planning and execution of program events, manages the program calendar and scheduling, and coordinates rooms, transportation, travel, and lodging for student-facing events. Manages event logistics such as supplies, timelines, and run-of-show support. Participates in system-wide commitments, team meetings, institutional events, and supports recruitment efforts (information sessions and prospective student events).
• Financial & Administrative Processing (20% - 4 hours/week): Assists with receipts, purchasing, reimbursements, and transaction documentation. Supports budget-related processes, tracks expenses, and prepares required documentation. Coordinates travel arrangements (hotels, meals, transportation) and reimbursements. Supports hiring and onboarding logistics for new staff or student workers and maintains administrative records to ensure compliance.
• Materials, Logistics & General Support (10% - 2 hours/week): Organizes and maintains program materials, including swag and event supplies; picks up purchased items as needed; assists with transportation for outings (including driving a passenger van or motor pool vehicle). Provides general program support and performs other duties as assigned.

• Work Schedule: Monday-Friday / 8am-5pm, some nights and weekends (15 hours per week). (
  
  Note:
  
  This reflects a typical expectation; confirm current posting details.)
• Minimum Experience/
  
  Education:
  
  High School diploma plus at least 1 year of administrative experience in an office setting. Valid driver’s license with a clean driving record; comfort driving a 15-passenger van for regional travel.
• Department
  
  Required Skills:
  
  Ability to prioritize and execute multiple tasks efficiently; strong written and verbal communication for outreach to prospective students, faculty, and external partners; ability to work collaboratively across departments; skilled in coordinating end-to-end planning of trips, events, and professional development activities; technical proficiency in Microsoft Office, Google Suite, digital communications platforms, and Zoom. Driving license and clean record; occasional lifting up to 25 lbs;
  
  ability to work evenings (especially Monday) and occasional weekends.
• Preferred Years Experience, Skills, Training,
  
  Education:
  
  Experience in higher education; experience with NCSU or similar; experience managing Gmail and Google Suite.
• Licenses: Valid NC Driver’s License. No Commercial Driver’s License required.

• Anticipated Hiring Range: $20.00/hour
• Job Open Date: 02/19/2026
• Other: Quick link to posting:…