Executive Assistant

About the Department

University Data and Analytics (UDA) is NC State’s institutional research office and the responsible unit for university-level data and analytics. UDA drives effective institutional planning, management, and accountability by:

• Empowering leaders and decision makers with the accurate, timely, and actionable information needed to advance the university’s mission;
• Maximizing the value and availability of institutional data resources for the broader NC State community; and
• Providing NC State’s stakeholders, partners, and external organizations with official university data.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Are you a highly organized, proactive professional who thrives in a fast-paced executive environment? Do you enjoy being a trusted partner to senior leadership while helping advance a strategic mission? If so, we invite you to join the team at North Carolina State University as Executive Assistant to the Vice Provost for University Data & Analytics (UDA).

In this pivotal role, you will serve as the right hand to the Vice Provost—ensuring smooth daily operations, supporting strategic initiatives, and acting as a liaison across the university. This is an opportunity to make a meaningful impact while working at the center of leadership, data strategy, and institutional decision-making. As the Executive Assistant, you will be a trusted partner to the Vice Provost, providing high-level administrative and strategic support.

• Manage a complex and fast-paced executive calendar, ensuring strategic alignment of priorities.
• Draft and manage executive correspondence in accordance with university policies and procedures.
• Serve as liaison between the Vice Provost, direct reports, university leadership, and external partners.
• Research, synthesize, and prepare briefing materials, reports, presentations, and travel documentation.
• Coordinate and support committees chaired by the Vice Provost, including scheduling, agenda development, materials preparation, minute-taking, and tracking action items.
• Support UDA administration as directed, including budget, financial, and HR processes.
• Interpret and apply NC State and UNC System policies with sound judgment and discretion.
• Anticipate challenges, identify solutions, and proactively support executive decision-making.
• Collaborate closely with the Office of the Executive Vice Chancellor and Provost and other administrative units.

• Partner with the UDA leadership team on strategic initiatives and special projects.
• Coordinate UDA events and programs, including research, planning, communications, and on-site support.
• Maintain and update the unit’s website to ensure accurate and timely content.
• Provide administrative coordination for leadership team committees, including scheduling, documentation, and follow-up.

• Oversee daily office operations, including purchasing, equipment and supply management, and contract recordkeeping.
• Manage and reconcile travel in compliance with university policies.
• Serve as facilities liaison for space planning, maintenance, furniture, and equipment needs.
• Partner with Business and HR operations to support reporting, budgeting, and personnel processes.

At NC State, you’ll work in a collaborative, innovative…