Senior Workplace Specialist

Joining Collibra's Workplace Team

At Collibra, we believe that a great workplace is more than just a space, it's a place where people feel connected, supported, and set up for success. To ensure continued success in our evolution, we're looking for a hands-on, hospitality driven Senior Workplace Specialist who will lead the day-to-day operations of our Raleigh office while also providing operational support for Collibra's global employee experience and onboarding programs.

In this role, you'll be the go-to person for all things workplace in Raleigh, acting as a trusted resource for employees and visitors alike. You'll play a key role in shaping the local culture, supporting company-wide programs, and delivering a seamless, welcoming workplace experience.

This is a great opportunity for someone who enjoys building, thrives in a fast-paced environment, and brings both operational rigor and a strong service mindset. You'll be part of our global People and Places team, reporting directly to the Senior Manager, Workplace and Real Estate with a dotted-line partnership to Employee Experience. This role is expected to work from our Raleigh office 5 days per week.

Senior Workplace Specialists at Collibra are responsible for

* Lead day-to-day workplace operations and oversee the experience in our Raleigh office.

* Own key workplace programs in Raleigh such as food, supplies, mail, office supplies, and visitor support.

* Be the main point of contact for Raleigh workplace needs, welcoming guests, assisting employees, and coordinating with building management.

* Respond to and manage workplace service tickets globally, escalating issues when necessary and ensuring timely resolution.

* Support event logistics, such as team offsites, customer visits, leadership sessions, and employee engagement activities.

* Support the new hire onboarding experience locally, fostering meaningful local connections.

* Plan and execute events like anniversaries, social gatherings, and lunch & learns in Raleigh.

* Track vendor spend and help manage local budgets; work with Procurement to onboard and manage vendors.

* Ensure compliance with local health, safety, and environmental standards in Raleigh and act as the Workplace team's Health & Safety lead globally.

* Contribute to sustainability and inclusion initiatives.

* Maintain close relationships with Raleigh employees and use their feedback to shape local workplace programs.

* Contribute to the implementation of global workplace programs, adapting them to fit the Raleigh context.

* Provide operational and administrative support for new hire orientation and onboarding programs.

* Coordinate the scheduling, logistics, and communications for virtual orientation and onboarding sessions, including Zoom facilitation support.

* Support the execution of quarterly live onboarding events, including logistics, onsite coordination, materials, and attendee experience data.

* Manage onboarding-related operational tasks such as calendar coordination, facilitator support, room setup, materials preparation, and post-session logistics.

* Contribute ideas and feedback from a workplace perspective to help continuously improve the onboarding and employee experience

* Support cross-functional coordination with People Ops, IT, Workplace, and SMEs to ensure new hires are set up for success from day one.

You have

* 3-4 years of experience in workplace or employee experience roles; experience as an office site lead preferred.

* Ability to work full-time onsite in Raleigh

* Experience supporting hybrid work environments and delivering solutions that support a distributed workforce.

* Familiarity with vendor management, budgeting, onboarding support, event logistics, and employee engagement.

* Experience working across time zones or in global teams, with an understanding of how to adapt support accordingly.

* Physically able to stand, move, lift, and carry items as needed (up to 50lbs).

You are

* Hospitality-driven and passionate about creating welcoming, well-run office environments and positive employee experiences.

* Proactive and resourceful, with a knack for solving problems and anticipating needs.

* A clear communicator, comfortable with verbal and written communication, signage, and internal messaging.

* Detail-oriented and organized, with a strong ability to manage competing priorities.

* A team player who collaborates well across departments such as IT, Finance, and People.

* Open to feedback and constantly seeking ways to improve the employee experience.

* Comfortable working with a dual-reporting structure and independently managing day-to-day tasks.

* Willing to jump in and tackle any task, regardless of how large or small.

Measures of success

* Within your first month, you've built relationships with the team and developed a strong understanding of the Raleigh office and core workplace operations.

* Within your third month, you've established trust with key stakeholders, internal teams, and vendors and are routinely supporting any immediate…