Administrative Assistant

General Job Description

We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role is critical in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.

The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment. This position will assist with technician scheduling, project coordination, and pre-construction calculations to help support project planning and office operations.

• Coordinate and manage scheduling for field technicians and project staff
• Assist with pre-construction calculations and project documentation
• Communicate with vendors, subcontractors, and field personnel regarding schedules and project needs
• Maintain project files, job documentation, and administrative records
• Prepare spreadsheets, reports, and administrative documents
• Support office operations including data entry, filing, and correspondence
• Update scheduling systems and track project progress
• Provide administrative support to management and project teams
• Perform other duties as assigned

None

0-2

Required

• Minimum 1 year of administrative or receptionist experience, preferably in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong verbal and written communication skills
• Ability to read, write, and speak English fluently

Preferred

• Bilingual (English/Spanish) a plus
• Experience in construction, HVAC, electrical, or skilled trades environments
• Experience with Microsoft Dynamics is a plus

This role operates primarily in a professional office environment with frequent interaction with field personnel and vendors. The position supports both office and field operations in a fast-paced, team-oriented workplace.

• Ability to sit, stand, and walk for extended periods during the workday
• Ability to perform repetitive tasks such as typing, filing, and data entry
• Ability to lift up to 25 pounds occasionally (files, office supplies, packages)
• Ability to bend, reach, kneel, and operate office equipment

Yes

US-NC-Raleigh

IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world.
We make homes come to life.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States.

IES is an Equal Employment Opportunity

Employer:

Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

PLEASE NO AGENCY CALLS.

NOTE TO ALL AGENCIES:
Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Affinity Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.

IES is also committed to taking affirmative steps to promote the…