Temporary Administrative Support Specialist; College of Education

Working Title

Temporary Administrative Support Specialist (College of Education)

Raleigh, NC (NCSU Campus)

Temporary

Yes - Appointment Length: 11 months

This position is primarily on‑site and requires the incumbent to be physically present on campus for approximately 80% of the full‑time equivalent (FTE). The position operates on a 32–40 hour per week schedule, Monday through Friday. Required on‑site presence between 9:00 AM and 3:00 PM, with flexibility to work occasional evenings or weekends as needed to support operational needs and special events.

Primary Purpose of the Position:
The role provides administrative support and serves as part of the team that responds to phone and in‑person inquiries about the college. The ideal candidate will have a friendly, customer‑focused demeanor and a professional, proactive approach that contributes to a welcoming and positive office environment. This position is part of the overall Dean’s Office administrative team and participates in a rotating schedule with other Administrative Associates to ensure on‑site coverage.

Responsibilities include greeting visitors, responding to inquiries, and providing general office support to maintain a welcoming and professional environment.

• Support for the Assistant Dean – manage the Assistant Dean’s calendar, visitors, calls, and correspondence to maximize efficiency.
• Coordinate special events hosted by the Assistant Dean for Professional Education and Accreditation.
• Compile and organize information for reports, presentations, and other materials.
• Draft and edit letters, memos, reports, and meeting minutes.
• Assist with meeting scheduling and related logistics.
• Support for the Associate Dean – coordinate and support special events and projects hosted by the Associate Dean.
• Assist with administrative and research‑related projects as assigned.
• Provide administrative and operational support to the Assistant Dean for Operations.
• Perform additional duties and special projects as assigned by the Assistant Dean for Operations to support college initiatives and operational needs.
• Coordinate and manage ordering, inventory, and distribution of office supplies to ensure efficient daily operations.
• Oversee scheduling, coordination, and utilization of college facilities, including CTI conference rooms, to support meetings, events, and programming.
• Manage reservation and use of shared college resources, including vehicle transportation, ensuring compliance with university policies and efficient allocation of resources.
• Other office duties as assigned by Dean’s Suite.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well‑being.

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non‑revenue generating sporting events for free
• Childcare discounts
• Wellness & Recreation Membership
• Wellness Programs

Disclaimer:
Perks and benefit eligibility is based on part‑time or full‑time employment status. Eligibility and employer‑sponsored plans can be found within each of the links offered.

High school diploma or equivalent and at least two years of administrative support experience; or equivalent combination of training and experience.

• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication; professional, customer‑focused demeanor.
• Proficiency with Microsoft Office/365 (Outlook, Word, Excel, PowerPoint) and calendaring tools.
• Accuracy and attention to detail in document preparation, data entry, and record‑keeping.
• Discretion and sound judgment when handling confidential or sensitive information.
• Ability to work independently and as part of a team in a fast‑paced office environment.
• Reliable, on‑site presence during scheduled hours.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic…