Assistant Special Events Coordinator- AQM

Position: Assistant Special Events Coordinator- AQM65007034
** Agency
* * Dept of Natural and Cultural Resources
** Division
* * Aquariums
* * Job Classification Title
** Program Coordinator I (S)
** Position Number
**** Grade
* * NC08

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program.

The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit (Use the "Apply for this Job" box below). We encourage you to apply to become a part of our team!
** Description of Work
** The North Carolina Aquariums at Fort Fisher is seeking a dynamic, efficient, and enthusiastic individual to join our team as an Assistant Special Events Coordinator. This position will assist with coordinating special events and facility rentals.

Key Responsibilities:

• Scheduling and working with interested parties to facilitate the use of the Aquarium for special events and facility rentals. This includes phone and email communication, in-person and virtual meetings, and proactively following-up and completing the special events and rental timeline.  
• Supporting special events activities under the direction of the Special Events Coordinator.  
• Assisting with scheduling and coordinating all assigned special events and rentals at the Aquarium each year.  
• Promoting the Aquarium through participation in off-site events such as trade shows, expos, conferences, and association meetings.  
• Collaborating with the special events coordinator and assigned working team in planning and determining special event topics, dates, times, and locations, so as to maximize visitor participation in activity or event.

• Having a pro-active approach in planning and create a schedule to ensure consistent communication with upcoming clients, staff, volunteers, and vendors.  
• Managing onsite events and rentals in support of the Aquarium's revenue-generating program. During rentals and events, the Assistant Special Events Coordinator must have the presence of a leader: knowing how to handle a variety of tasks in a limited amount of time, handling miscommunications with integrity, and setting a tone of teamwork amongst all involved. They must be able to delegate and address concerns with vendors, clients, guests, etc.

with the Aquarium's reputation and the client's best interests in mind. They must wear their uniform with aquarium logo at events and rentals to be identifiable by guests.  
• Assisting with pursuing Aquarium participation in festivals, carnivals, parades, receptions, open houses, etc., to promote and market the Aquarium.

• Coordinating use of volunteers at special events and rentals with Volunteer Coordinator; assisting in training of volunteers for special events and rentals as needed.
** Knowledge

Skills and Abilities

/Management Preferences
**** Recruitment Range: $39,244 - $39,935
**** To receive credit for your work history and credentials, you must provide the information on the application form.*
* ** Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment, will not be considered for qualifying credit.
** Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required.
** Applicants who possess the following are preferred:
*** Experience…