Office Coordinator

NSC-Raleigh Area Command - RALEIGH, NC 27604 Overview Category:
Admin Support Description

ABOUT THIS OPPORTUNITY

Schedule/

Hours:

Full-time, Monday - Friday

This position is responsible for:

Ensures the accomplishment of the various office and secretarial tasks in the most efficient and effective manner possible; prepares various routine and special reports to keep the Officers abreast of progress; completes some human resources and payroll functions for the Command.

• Prepares, types, and processes correspondence, check requests, audit sheets, forms, invoices, legal documents, notices, bulletins, manuals, etc.; ensures the accuracy, completeness, and timeliness of the same. Coordinates with the Donor Services Assistant to assist with thank you letters to donors, as needed.
• Serves as staff liaison to the local Advisory Board; maintains the roster for the local Advisory Board; sets up the meeting room for all advisory council meetings; takes, maintains, and distributes meeting minutes.
• Prepares and maintains office records, reports, databases, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
• In coordination with finance department, receives, sorts, collates and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
• Orders office supplies and ensures that the office supply inventory is maintained at a level to meet the needs of the department; prepares purchase requisitions and orders equipment and any other special items required for the office operations.
• Works closely with Area Commanders and Social Services Director to help prepare for and coordinate the Angel Tree Christmas program.
• Plans, coordinates and assists with other special events as assigned.

• Ability to meet attendance requirements.
• Ability to read, write and communicate the English language.
• Ability to perform routine mathematical computations.
• Ability to operate various office equipment, such as computers, copiers, and smart phone.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 50 lbs.) 5-10% of work time.

• Health Insurance including medical, dental, vision, and hearing.
• Paid Time Off
• Retirement Savings Plan Available
• Voluntary Life Insurance and more!

Associates Degree in Business Administration or related field, or completed certification in office management or administrative assistant, and two years of progressively responsible experience in the performance of human resources, office coordination, or similar,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Equal Opportunity

Employer:

Veterans, Disabled