Assistant to CEO​/Office Coordinator

Project Coordinator

A Project Coordinator supports our Project Manager and project teams in successfully delivering asphalt and concrete paving projects. The Project Coordinator will work closely with the Project Manager and other team members to help keep projects on track, on time, and within scope. This role plays a critical part in scheduling, pre-construction coordination, and overall project support.

Responsibilities include:

• Contracts/AIA Document A101-Standard Form of Agreement Between Owner and Contractor.
• Pre-Qualification as a new Vendor
  - Submit a copy of W-9, Certificate of Insurance, OSHA Forms 300 and 330A for the last three years, a letter from Surety stating bonding capacity, Workers Compensation Experience Rating Worksheet.
• Bidding Solicitation process of itemizing scope of work.
• All customers Certificate of insurance on all projects.
• Determine and define project scope and objectives by thoroughly reviewing the job details and communicate essential project details to foremen before the project commences.
• Partners extensively with the Production Scheduler to issue PO's and order services with subcontractors.
• Performs daily audits on Foreman's Field Logs to ensure equipment is appropriately job costed.
• Audits, codes, and approves vendor invoices.
• Disputes and resolves incorrect invoices with vendors.
• Creates miscellaneous reports as required by management.
• May perform basic administrative and clerical functions, which may include filing, copying, binding reports, simple typing, etc.

Any, and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.