HIV Non-Clinical Program Administrator​/GENESIS​/MATS Waivers​/State Credentialing Coordinator

HIV Non-Clinical Program Administrator / GENESIS / MATS Waivers / State Credentialing Coordinator

About Lucayan Technology Solutions LLC

At Lucayan Technology Solutions LLC, we deliver secure, innovative solutions in support of national defense and intelligence missions. As a trusted government contracting partner, we provide top-tier intelligence and technology services that safeguard our nation. Our team is mission-driven, and we are committed to building careers that matter.

Location:

Raleigh, NC

Employment Type:

Full-Time M-F 7:30-16:30
Status:
Actively Hiring
Security Clearance:
Public Trust or Active Secret Clearance

We are seeking a detail-oriented DoD medical program professional to manage a multi-function role encompassing HIV case administration, GENESIS records coordination, medical waiver processing, and provider credentialing for a military medical branch. This position is ideal for a candidate who brings sensitivity, precision, and the ability to manage diverse confidential work streams without allowing anything to fall through the cracks.

• Create HIV case notification packets in the applicable disease detection system within 2 business days of a new case; maintain regular contact with HIV-positive service members to ensure timely documentation submission.
• Request and track annual medical evaluation documentation from service members; follow up on missed deadlines within 2 business days and escalated non-compliance to the unit command.
• Conduct annual HIV case audits in compliance with applicable Army regulations; maintain a real‑time case status tracker distributed to senior medical leadership monthly; produce annual audit summary reports within 5 business days of completion.
• Manage MHS GENESIS access and training requests for medical staff and assigned personnel; retrieve and distribute medical records to providers and case managers for service members treated at active-duty Medical Treatment Facilities or VA hospitals.
• Submit medical and behavioral health waivers for service members using MATS; create OCS and Warrant Officer Candidate waiver packets; upload documentation and process appeals under government direction; forward predetermined approved waiver packets to higher headquarters for final approval.
• Ensure all assigned military medical providers remain credentialed and privileged for the applicable state without lapse; upload credentialing documents to the DoD centralized credentialing system and notify the vendor within 14 calendar days of each update.
• Request Inter‑Facility Credentials Transfer Briefs no later than 60 days prior to a provider's deployment; onboard new providers after verifying military affiliation and orders.
• Support Board Certification Pay and Incentive Pay documentation requests; submit privileging verification memos for retention incentive processing; maintain and distribute a current Provider Management Tracker to senior medical leadership monthly.
• Ensure 100% HIPAA and Privacy Act compliance across all case files, records, waivers, and credentialing documents at all times.

• Must be a United States citizen.
• Current AFTIS Center for Disease Detection Training in accordance with applicable Army regulations — must be held and current upon assignment.
• Minimum two (2) years of functional experience in JCCQAS.
• Ability to obtain and maintain a NACI / Public Trust Security Clearance and DoD Common Access Card (CAC).
• Demonstrated ability to handle highly sensitive protected health information with absolute discretion and full HIPAA and Privacy Act compliance.
• Strong attention to detail with ability to manage multiple concurrent confidential work streams.
• Experience with DoD medical and/or behavioral health waiver processes.
• Strong proficiency in Microsoft Office Suite:
  Word, Excel, PowerPoint, Outlook, Teams, SharePoint.
• Demonstrated ability to plan and organize work, consistently meet deadlines, and control sensitive and confidential information.

• Prior military service or direct administrative experience with Army National Guard or Army Reserve medical programs.
• Prior experience with the AFTIS system and Army HIV program audit compliance.
• Hands‑on MHS GENESIS experience including DoD/VA inter‑facility records processes.
• Prior direct experience using MATS for waiver submissions.
• Experience with CCQAS and coordination with DoD credentialing vendors.
• Familiarity with Inter‑Facility Credentials Transfer Brief processes.
• Currently active DoD CAC or existing favorable security clearance — Secret or higher fully meets and exceeds the minimum requirement.

• AFTIS Center for Disease Detection Training / HIV Training.