Senior Construction Contract Administrator

Senior Construction Contract Administrator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. We believe architecture is more than designing buildings, it's about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you'll contribute to the design and delivery of spaces and experiences that advance community well-being around the world.

This isn't just a job, it's a chance to drive meaningful change and help define the future of our communities.

HDR is looking for a Senior Construction Contract Administrator to join our Architecture team in Raleigh. In this role, you'll be on site with our client in the Raleigh area for the duration of construction to:

Construction Administration & Contract Compliance

• Represent HDR in construction administration activities in accordance with contract requirements, policies, and applicable procedures.
• Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
• Identify appropriate distribution lists and route documents to appropriate stakeholders for review and response.
• Track responses and ensure timely closure of all construction correspondence through project document control systems.
• Draft correspondence, responses, task orders, change orders, and other contract-related documentation.
• Conduct project observations to determine the progress of the work and general compliance with contract documents.
• Coordinate and assist with providing clarification and enforcement of construction documents, including processing of contractor requests for information.
• Obtain, review, process, document and maintain records relevant to a project, including but not limited to claims, change proposals and change orders, request for information, correspondence, payment application, contract documents, and other related documentation.
• Demonstrate knowledge while performing QA/QC reviews
• Perform other duties as needed

Document Control, Reporting & Pay Applications

• Maintain accurate and complete project records, logs, and correspondence files in project management systems.
• Coordinate with design team staff to ensure documents are properly filed, indexed, and retrievable.
• Prepare monthly project reports, summaries, dashboards, and status updates for the Owner.

Meeting Support & Project Coordination

• Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner's team.
• Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees.
• Distribute meeting minutes in accordance with established procedures and track action items to closure.
• Assist HDR's Project Manager by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
• Coordinate with third-party stakeholders as needed.

Schedule Awareness & Look-Ahead Review

• Review and understand contractor provided schedules and short-term planning documents.
• Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
• Coordinate with construction management, inspection staff, and third-party stakeholders to verify upcoming work activities reflected in look-ahead schedules.
• Maintain logs or summaries of activities and required actions as directed.

Claims & Dispute Support

• Support HDR's Project Manager with research, documentation review, and fact-finding related to disputes and claims.
• Assist in development of fact-finding reports, chronologies, and…