Administrative Assistant
Listed on 2026-07-31
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Administrative/Clerical
Administrative Assistant
Support the success of the Department of Chemistry's research mission by providing comprehensive administrative, financial, and operational support to six to seven research groups on NC State's North Campus. These research groups currently include 42 graduate students, 8 postdoctoral scholars, and 3 permanent research personnel, with continued growth expected as faculty secure additional funding and expand their research programs. Working closely with Principal Investigators (PIs), faculty, students, postdoctoral scholars, and departmental staff, this position helps ensure research operations run efficiently by providing responsive administrative support, coordinating financial and personnel activities, and serving as a trusted resource for the assigned research groups.
Minimum Experience/Education
- High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Qualifications
- Experience providing administrative support in a higher education, research, or academic environment. Experience supporting financial administration, including grant and non-grant account monitoring, budget reporting, or financial reconciliations. Experience processing procurement transactions, including PCard purchases, Marketplace orders, requisitions, purchase orders, or vouchers, while ensuring compliance with organizational financial policies. Demonstrated knowledge of NC State University policies, procedures, and administrative systems related to finance, travel, human resources, or research administration.
Experience with Google Environment and Microsoft Office.
Required License or Certification - N/A
Recruitment Dates and Special Instructions
Job Open Date - 07/28/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) - 08/04/2026
Notice to Applicants
- Please note that the work history on your resume must also be included in your application.
Special Instructions
- Please include as attachments a resume, cover letter, and contact information for at least three (3) professional references.
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