Research Administration Program Specialist

Research Administration Program Specialist

We are looking for a skilled Research Administration Program Specialist to join our vibrant Research Office team. In this role, you will provide essential programmatic and administrative assistance to the Director of Research Administration, Associate Dean for Research, and various departments within the Research Office. As the first point of contact for visitors to the CNR Research Office, you will play a key role in creating a welcoming environment and efficiently managing inquiries by directing them to the appropriate team members.

Additionally, you will support both pre-award and post-award research administration processes, ensuring our research projects run smoothly from start to finish. This position is ideal for someone with high-level administrative experience who thrives in a collaborative, fast-paced setting and is eager to contribute to impactful research initiatives.

Key Responsibilities include but are not limited to:

• Front Line Office Support
• Greet and assist visitors to the CNR Research Office
• Handle incoming inquiries and direct them to the right contacts
• Share important information about office operations clearly and effectively
• Support for Leadership
• Manage (ADR) Associate Dean for Research's calendar, schedule meetings, arrange travel
• Organize and prepare correspondence, documents, and reports
• Assist with ADR-sponsored events
• Research Consortia Support
• Process membership agreements and track payments
• Coordinate consortium events and meeting minutes
• Pre-Award & Post-Award Support
• Assist faculty with proposal documents (e.g., Biosketch, Current & Pending Support)
• Liase with SPARCS for project updates
• Process financial transactions (vouchers, travel authorizations) and vendor onboarding
• Support contract documentation and sub-award processing
• Upload project reports to RED and generate data reports as needed
• Manage Research Office website updates
• McIntire-Stennis Internal Competition Support
• Organize and prepare application materials for ADR and Research Committee
• Maintain scoring spreadsheets and notify applicants of funding decisions

Other Responsibilities
- This role offers valuable opportunities for career growth and professional development through additional assignments and special projects, delegated at the discretion of leadership. Working in a collaborative, supportive team environment, you'll have the chance to expand your skills and take on new challenges that enhance your professional experience.

Qualifications

Minimum Experience/Education
- Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications
- Knowledge of sponsored research processes and procedures. Experience submitting vouchers, travel authorizations and similar transactions. Experience creating and updating current and pending or similar documents for proposals. Working knowledge of People Soft, Wolfpack Reporting System (People Soft Financials), Red Enterprise Date (RED), NC State's Project Modification Request (PMR) System or similar type research supporting software systems.

Required License or Certification - N/A

Valid NC Driver's License required
- No

Commercial Driver's License Required? - No