Administrative Assistant Intern

Administrative Assistant Intern

Coffman Engineers is growing! We are looking for an experienced Administrative Assistant Intern to join our team in the Raleigh office. The successful applicant will have a positive, team-oriented attitude, and excellent written communication skills. Our administrative team requires a self-starter who is able to see the big picture and connect the vision of the company with his/her job, be persistent, and follow through in a consistent manner.

Requirements include:

• Prior administrative or relevant experience is desirable
• Two-year college coursework in business or related fields are required
• Intermediate to advanced experience with Microsoft Office 365 applications (Word, Excel, Outlook, and Teams)
• Valid driver's license and driving record that meets Coffman's stringent requirements are required
• The ability to take direction and work independently while prioritizing tasks associated with simultaneous deadlines.
• Excellent communication skills. You will be working with team members in the Raleigh office and other Coffman offices throughout the country, so clear written and interpersonal communication and strong listening skills are a must.

Responsibilities include:

• Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software
• Using Microsoft Excel to maintain company event budgets and other expenditures
• Using Microsoft Word to proofread documents
• Using Microsoft Word to create and edit quality professional documents using advanced formatting tools
• Scheduling staff travel, hotels, rental cars, and other logistics as necessary
• Assisting with the planning and coordinating company events which will include setting up and breaking down the event space, ordering food, and purchasing supplies
• Performing receptionist duties
• Working closely with other individuals in a team environment
• Other administrative duties as assigned

This position is not eligible for sponsorship.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun environment with family-friendly policies. We support and encourage individually tailored professional and technical advancement as well as personal growth.

Don't take our word for it. Check out what others are saying:

Coffman at a Glance:

• 47 years in business
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• 70+ employees in 9 offices, providing Fire Protection services since 2014
• #34 Top 80 Engineering Firms, Building Design + Construction, 2022
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #161 Top 500 Design Firms, Engineering News-Record, 2023

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation.

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This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.