Administrative Specialist

Job Description

Day to Day:

• This position will assist in preparing, editing and managing documents, reports, and presentations.
• Maintain and organize office files and records.
• Respond to inquiries via email, telephone, or in-person. Coordinate communication between leadership and other departments.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Take minutes during meetings when needed.
• Provide administrative support to all staff within the organization.
• Maintain office supplies and equipment. Accounting responsibilities to be assigned.
• Process and distribute incoming and outgoing mail. Assist with special projects and research as needed.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• Experience with Microsoft Office using programs such as Word, Excel and PowerPoint. Excel is most important.
• Experience in utilizing office equipment (such as printers, copiers, and fax machines) and other relevant technology (software and systems) to meet organizational needs.
• Demonstrated previous experience in an office environment performing administrative duties.
• Exceptional Phone/communication presence and ability to conference callers with Tier I and Tier II to provide support or open a bridge for a larger audience.
• Basic knowledge on information handling policies and procedures.
• Basic knowledge of document preparation, editing and management.
• Ability to maintain and organize office files and records. Rename and save documents to maintain an organized file structure.