UTS- Temporary Executive Administrative Assistant

UTS
- Temporary Executive Administrative Assistant

This position assists senior executive leadership and the Director of Organizational Strategy by performing administrative work and serving as a management assistant. The division has various departments with a range of complex needs. The position serves as the liaison and/or coordinator between executive leadership and other university departments. The position exercises considerable independence, ensuring that administrative details are managed in accordance with executive objectives and work priorities.

This position will maintain a high level of knowledge of division programs, activities, goals, priorities, and commitments, a high level of independence and accountability for speaking on behalf of executive leadership, and a high level of judgment and discretion concerning division operations. This individual is frequently called upon by directors and departmental administrators in the division to answer questions directed to leadership.

The responsibilities of this position are to relieve executive leadership of as many matters as possible that do not demand personal attention.

• Schedule meetings and manage executive calendars
• Create a database to help manage data collection for various projects and events
• Correspond in writing and verbally on behalf of executive leadership
• Create an electronic division newsletter via Mailchimp platform and collect stories
• Participate in divisional process improvement and procedure discussions
• Implement new processes and reinforce existing processes in collaboration with other administrative assistants within the division
• Collaborate effectively with campus business partners to assist in the planning and execution of events hosted by executive leadership, to include but not limited to catering orders, space reservations, coordination emails/phone calls, and guest confirmations
• Develop communication and presentation materials per project needs
• Handle electronic and physical files supporting division business
• Keep records of reports and manage contacts for the division
• Coordinate signature routing workflows for contracts

Is Time Limited

Is Time Limited Yes

Wolfpack Perks and Benefits

As a Pack member,
you belong here
, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

System Information

Classification Title

Working Title

Working Title UTS
- Temporary Executive Administrative Assistant

Requirements and Preferences

Work Schedule

Work Schedule 40 hours;
Monday - Friday from 8 am - 5 pm

Other Work/Responsibilities

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

Department Required Skills

• Calendar Management, Scheduling
• Event Planning
• Document Preparation
• Organization
• Strong Communication
• Attention to Detail
• Google Suite

Preferred Years Experience, Skills, Training, Education

• Bachelors degree and 2 years prior experience in an academic administrative support role coordinating meetings, schedules, projects, and events.
• Experience working both independently and as part of a close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, and the prioritization of multiple demands.
• Experience with exercising judgment and discretion in establishing, interpreting, and…