Administrative Assistant

• Welcome visitors, accept deliveries, provide information to callers, route callers, and distribute mail
• Maintain calendars and scheduling for business units and teams
• Create, update, and maintain documents, reports, files, presentations, graphs, spreadsheets, and mailing lists using Microsoft Office
• Perform data entry into applicable platforms
• Coordinate staff travel and lodging
• Respond to customer, supplier, vendor, and public inquiries
• Troubleshoot office equipment issues and support staff
• Transcribe meeting minutes
• Provide backup support for other administrative assistants
• Assist with accounting processes, credit card reconciliations, deposits, check requests, invoices, data collection, preparation, and reporting
• Prepare and disseminate surveys and compile information
• Recommend and coordinate office product and service vendors
• Assist with facility management coordination
• Provide USPS and Fed Ex shipping support
• Coordinate logistics for corporate events, workshops, and social activities
• Assist with event marketing and process registrations
• Negotiate, secure, and coordinate event venues and catering
• Prepare and distribute event and workshop materials
• Ship materials for off-site trainings, events, and conferences
• Greet guests, direct attendees, prepare catering, and communicate with event participants
• Attend offsite events or workshops as needed

• High school diploma with 2+ years of administrative support experience required
• Equivalent combination of education and relevant work experience may be considered
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and One Note
• Proficiency with virtual platforms, including Microsoft Teams and Web Ex
• Excellent organizational skills
• Strong attention to detail
• Initiative regarding assigned responsibilities
• Ability to work independently with minimal direction
• Positive attitude
• Ability to multitask and prioritize many activities
• Sensitivity when dealing with confidential information
• Ability to work indoors in a normal office environment
• Ability to remain stationary for long periods
• Ability to operate computers, printers, and other office equipment
• Ability to occasionally move around the office to access files, supplies, and machinery
• Ability to exchange accurate information and communicate appropriately
• Ability to occasionally lift or move boxes or objects weighing up to 25 lbs.

Demonstrates proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and One Note, while effectively managing administrative tasks such as scheduling, data entry, and event coordination. Exhibits strong organizational skills and attention to detail, ensuring efficient support for business units and teams.

• Microsoft Office Proficiency
• Event Coordination
• Data Entry
• Organizational Skills
• Customer Service

• Data Entry
• Document Preparation
• Spreadsheet Management
• Calendar Management
• Accounting Processes

• Attention to Detail
• Positive Attitude
• Initiative
• Multitasking
• Communication

• Administrative Support
• Facility Management
• Event Marketing
• Logistics Coordination
• Confidential Information Handling

• Microsoft Teams
• Web Ex
• USPS
• Fed Ex