CaSA Temporary Administrative Support Associate

CaSA Temporary Administrative Support Associate

The Administrative Associate provides office support, under supervision, to the Climate and Sustainability Academy faculty and staff, focused on essential operational, logistical, and clerical support to the Academy team. The candidate will ensure compliance with university policies and procedures while providing exceptional customer service.

Is Time Limited

Is Time Limited No

Wolfpack Perks and Benefits

As a Pack member,
you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts
, Wellness & Recreation Membership
, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

Department Climate and Sustainability Academy

System Information

Classification Title

Classification Title Temporary-Professional Non Faculty

Working Title

Working Title CaSA Temporary Administrative Support Associate

Requirements and Preferences

Work Schedule

Work Schedule Will be determined in collaboration with supervisor

Other Work/Responsibilities

Primary Duties & Responsibilities

• Travel Coordination & Documentation
  • Arrange travel logistics for the Academy team, including lodging, flight options, and ground transportation, and meeting itineraries.
  • Prepare and route University Travel Authorization forms and complete post-travel expense reimbursement requests within university timelines.
• Meeting & Calendar Coordination
  • Manage and maintain administrators’ schedules, anticipate conflicts, and prepare for key meetings with agendas, materials, and follow-up action items.
  • Gather agenda items, record detailed meeting minutes, track internal action items, and follow up with team members to ensure operational continuity.
• Event & Logistics Support
  • Provide comprehensive logistical assistance for academy events, including reserving campus venues, coordinating third-party catering vendors, and arranging guest parking permits.
  • Manage event invitations, track RSVPs, maintain accurate guest databases, and handle post-event follow-up documentation and thank-you notes.
• Office Operations & Supply Procurement
  • Oversee office management, coordinating facility maintenance requests and space organization.
  • Act as the primary initiator for routine supply procurement, utilizing NC State Market Place to purchase office materials, event consumables, and media technology equipment.
  • Manage the collection, scanning, and digital archiving of all itemized receipts to assist the Program Manager with monthly Purchasing Card (PCard) reconciliation.
• Other Duties as Assigned
  • Provide ad-­hoc administrative support for academy initiatives as required by leadership.

High school diploma or equivalency and one year of administrative or clerical experience; or an equivalent combination of training and experience.

Department Required Skills

• Exceptional organizational skills and acute attention to detail.
• Proficiency with Google Suite and Microsoft Office
• Proactive problem‑solving abilities
• Capable of handling sensitive information with professionalism and sound judgment.
• Skilled in coordinating schedules, planning meetings and events, and managing logistics.

Preferred Years Experience, Skills, Training, Education

• Prior experience with NC State systems (e.g., Market Place, MyPack).
• Multiple years of administrative or clerical experience.

Required License or Certification

N/A

Valid NC Driver's License required?

Valid NC Driver's License required? No

Commercial Driver's License Required?

Commercial Driver's License Required? No

Recruitment Details

Anticipated Hiring Range

Anticipated Hiring Range Commensurate with education and experience (anticipated hiring range $20-$24 per hour)

NC…