Administrative Support Associate

Administrative Support Associate

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Posting Number - PG195184SP

Internal Recruitment
- No

Working Title
- Administrative Support Associate

Anticipated Hiring Range - $46,000 – $49,339

Work Schedule
- Monday
- Friday 8:00 a.m.–5:00 p.m. work schedule. Work outside normal business hours or overtime should be approved in advance by the supervisor. Regular game-day responsibilities and team travel are not required.

Job Location
- Raleigh, NC

Department
- Athletics

About the Department
- The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University.

This position will serve as Administrative Support Associate for North Carolina State University Athletic Department which competes as a NCAA Division 1 team competing in the Atlantic Coast Conference.

Wolfpack

Perks and Benefits
- As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The Administrative Assistant, located within the Baseball offices at Doak Field at Dail Park, provides essential administrative support to the Baseball, Men's Tennis, and Women's Tennis programs. This role helps keep daily operations organized and running smoothly while serving as a welcoming and responsive resource for coaches, staff, student-athletes, families, and visitors. The Administrative Assistant supports a variety of administrative and operational needs, including processing travel expenses and reimbursements, reconciling P-Card transactions, maintaining coaches' calendars, organizing files and informational materials, and assisting with Teamworks.

The position also supports recruitment efforts through data entry and helps coordinate travel arrangements and itineraries for recruits. As a key point of contact for the Baseball and Tennis programs, this position responds to inquiries from players, parents, alumni, fans, NCAA and ACC officials, media, and members of the public. The Administrative Assistant answers phones, assists visitors, and helps connect coaching staff with the Athletics Department, University partners, support units, and external stakeholders.

Duties:
As Administrative Assistant, responsibilities include, but are not limited to:
Reconcile P-Card transactions for Baseball and Tennis staff. Coordinate scheduling, memos, and communications for Baseball and Tennis staff. Provide support with Teamworks software. Assist with travel arrangements and itineraries for recruits. Assist with coaches' travel arrangements and program budget management. Support the planning and coordination of banquets and other program events. Perform other duties as assigned by coaches and administration.

As Administrative Office Assistant, additional responsibilities may include:
Assist with daily data entry and maintenance of the Blue-chip Recruiting database. Serve as a…