UTS - Temporary Donor Services Specialist at NC State

UTS
- Temporary Donor Services Specialist at NC State Please see Special Instructions for more details.

Position Information

Posting Number

Posting Number PG196187TM

Position Number

Position Number 48TT07

Position Type

Position Type Temporary

The Donor Services Specialist (Gift Agreements, Namings Opportunities, and Donor Services General Assistance) plays a vital role in supporting the team with researching and assisting with the review of gift agreements, naming opportunities, and related administrative processes. This position ensures the accuracy, consistency, and timeliness of donor documentation while providing general support to facilitate the team’s daily operations.

We seek a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment. The ideal candidate will have experience drafting and copyediting documents (AP style preferred), strong data analysis skills, and proficiency with Excel and other spreadsheet tools. Experience in finance, donor relations, or higher education is a plus. Excellent tracking abilities and typing skills are essential.

In this role, you will support the management and coordination of gift agreements and naming opportunities across the university. It follows a hybrid work model, requiring two in-office days per week.

• Conduct research and gather information related to gift agreements.
• Draft, edit, and refine documents, memos, correspondence, and proposals.
• Draft, review, and approve gift agreements to ensure accuracy and alignment with university standards.
• Assist in reviewing gifts and gift agreements for compliance with IRS regulations, CASE standards, university policies, best practices, and Advancement operational guidelines.
• Coordinate the review process with campus partners.
• Develop talking points and briefing materials for front-line fundraisers.
• Track and coordinate all processes related to gift agreements to ensure timely completion.
• Provide support in researching gift agreements, endowment histories, and related records.
• Conduct general research in support of Donor Services initiatives.
• Perform additional duties as assigned to support the overall operations of Donor Services.
• We’re looking for someone with attention to detail, strong writing/communication skills, and a collaborative spirit.
• Attend non-revenue generating sporting events for free.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

Department 447030

System Information

Classification Title

Working Title

Working Title UTS
- Temporary Donor Services Specialist at NC State

Requirements and Preferences

Work Schedule Monday-Friday, 8am - 5pm

Other duties as needed.

• Bachelor’s degree in a discipline related to the area of assignment or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

• Excellent written and verbal communication abilities
• Exceptional copyediting and proofreading skills
• Strong command of English grammar, punctuation, spelling, and syntax
• Ability to write clearly, concisely, and professionally for various audiences

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Skilled in Google Workspace (Docs, Sheets, Slides, etc.)
• Experience with project tracking tools such as Smartsheet
• Comfortable learning and adapting quickly to new software platforms
• Strong aptitude for using technology to improve workflows and solve problems

• Exceptional attention to detail and accuracy
• Demonstrated ability to conduct independent research
• Experience with database systems and process tracking
• Ability to interpret and utilize maps effectively
• Proven ability to manage and prioritize multiple projects independently

• Ability to work both independently and collaboratively with internal teams and external partners
• Excellent customer service and relationship-building skills
• Experience working with confidential information in a professional setting

• One or more years of experience in one or more of the following fields is a plus: higher education, nonprofit organizations, grant writing, legal writing, donor relations, stewardship, gift agreement writing, or fundraising.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and…