Senior Construction Contract Administrator

Senior Construction Contract Administrator

Location:

Raleigh, North Carolina, United States. Works on-site with the client for the duration of construction.

• Represent HDR in construction administration activities in accordance with contract requirements, policies, and applicable procedures.
• Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
• Identify appropriate distribution lists and route documents to appropriate stakeholders for review and response.
• Track responses and ensure timely closure of all construction correspondence through project document control systems.
• Draft correspondence, responses, task orders, change orders, and other contract-related documentation.
• Conduct project observations to determine the progress of the work and general compliance with contract documents.
• Coordinate and assist with providing clarification and enforcement of construction documents, including processing of contractor requests for information.
• Obtain, review, process, document and maintain records relevant to a project, including but not limited to claims, change proposals and change orders, request for information, correspondence, payment application, contract documents, and other related documentation.
• Demonstrate knowledge while performing QA/QC reviews.
• Perform other duties as needed.

• Maintain accurate and complete project records, logs, and correspondence files in project management systems.
• Coordinate with design team staff to ensure documents are properly filed, indexed, and retrievable.
• Prepare monthly project reports, summaries, dashboards, and status updates for the Owner.

• Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner's team.
• Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees.
• Distribute meeting minutes in accordance with established procedures and track action items to closure.
• Assist HDR's Project Manager by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
• Coordinate with third‑party stakeholders as needed.

• Review and understand contractor‑provided schedules and short‑term planning documents.
• Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
• Coordinate with construction management, inspection staff, and third‑party stakeholders to verify upcoming work activities reflected in look‑ahead schedules.
• Maintain logs or summaries of activities and required actions as directed.

• Support HDR's Project Manager with research, documentation review, and fact‑finding related to disputes and claims.
• Assist in development of fact‑finding reports, chronologies, and position papers to support dispute resolution and claims avoidance.
• Maintain organized and complete records to support negotiations and issue resolution.

• Advise HDR's Project Manager and project staff of document status, outstanding actions, and administrative risks.
• Perform other construction administration and project support duties as required to support successful project delivery.

• Licensed architect or engineer, local candidates are preferred.
• Ability to interpret construction schedules.
• Ability to problem‑solve and provide solution sets to HDR's Project Manager.
• Bache…