Administrative Assistant - Construction

Turner & Townsend is a global professional services company with over
22,000 peoplein more than 60 countries.

Working with our clients across real estate, infrastructure,energyand natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects andprogrammesas we turn challenge into opportunity and complexity into success.

Our capabilities includeprogramme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estateservicesand investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premierprogramme, project and cost management offering in markets around the world.

• Support with meetings (book boardroom rooms, prepare and distribute documents,action items) for various internal meetings.

Take minutes/action items in meetings.

Follow up with Management/Team on developing Agendas and distributing/preparing documents.

Raising invoices and purchase orders.

Supporting with document control – Quality Assurance & Quality Control.

Analyze and organize office operations and procedures suchas,personnel,information management, filing systems, requisition of supplies, and other clerical services.

Maximize office productivity through proficient use of appropriate software applications.

Coordinate travel and complete expense reports.

Maintain contact with customers and outside vendors.

Provides new hires with welcome package,tourof the facility, keys, andintroductiontoallteammembers.

Maintains office equipment and ensures all products are in working order.

Order andmaintainsupplies.

Plan and organize Happy Hours, Team Building events,Summerand Holiday parties.

Coordinate Lunch and Learns, Birthday/Anniversary lunches.

Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities.

Provide support toITTeam.

Provide support to Facilities

Team.

Provide accounting support with monthly invoicing.

Manage schedules, calendars, and appointments.

Handle mail and shipping.

Excellent written and verbal communication skills.

Experience in business administrative settings and meetings with Senior Management present.

Well-mannered and professional and Team Player.

Minimum 5 years of experience in an administrative support role.

A minimum of threeyearsof experience in a related position supporting team ofprofessionalsis

required. Accounting background is a plus.

Proficient with Microsoft Office and Google Workspace software.

Construction experience is advantageous.

Bachelor’s Degree or equivalent experience is preferred.

Excellent organizational skills and attention to detail.

Proactive behavior, showinginitiativeand being action oriented.

Ability to multi-task,prioritize and work efficiently.

Ability to work independently, self-starter, energetic.

Ability to perform athigh levelsin a fast paced, ever-changing work environment.

Must be able to shift gears easily and feel comfortable wearing multiple hats.

* On-site presence and requirements may change depending on our client's needs*

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.

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