Administrative Assistant​/Office Manager

Administrative Assistant / Office Manager

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Posting Number - PG195209SP

Internal Recruitment
- No

Working Title
- Administrative Assistant / Office Manager

Anticipated Hiring Range - $50,000 - $56,000

Work Schedule
- Monday
- Friday, 8:00 am - 5:00 pm. A hybrid work schedule may be available at the discretion of the supervisor, based on the needs of the department.

Job Location
- Raleigh, NC

Department
- Communication Technologies

About the Department
- Communication Technologies (Com Tech) provides services for the entire campus as well as remote campus sites within Wake County and theCMASTfacility in Morehead City. Services to faculty, staff, and students include voice, voice messaging, long distance, data circuits, collaboration tools, and maintenance of all related telecommunications equipment and infrastructure.

Com Tech is responsible for the management and operations of the enterprise critical IT facilities including data centers . The communications environment consists of approximately 12,000 phone lines long with almost 100,000 network ports over more than 43,000 faceplates.

Wolfpack

Perks and Benefits
- As a Pack member,you belong here,and can enjoy exclusive perksdesigned to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Medical,Dental, andVision

Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs
12 Holidays Each Year Tuition and Academic  Assistance And so much more!

Attain Work-life balance with our Childcarebenefits,Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The Administrative Assistant / Office Manager position for Com Tech provides direct administrative management support to the assistant vice chancellor of Com Tech, while regularly performing a variety of office management duties for team members throughout Com Tech and otherOITunits as needed.

Administrative Management Support

• Provide direct administrative management support to the assistant vice chancellor (AVC), including managing complex calendars, coordinating meetings, preparing correspondence, handlingAVCtravel arrangements and other related administrative management duties
• Coordinate meeting logistics and scheduling with campus community stakeholders, internal and external associates, to support efficient communication and collaboration
• Perform a variety of administrative and office management functions to support members of Com Tech and otherOITunits as needed (ex: travel arrangements, PCard purchases, warehouse and purchasing requests)

Office Operations and Administrative Coordination

• Assist with developing and maintaining office operations, procedures, and administrative policies that contribute to an efficient and well-supported workplace
• Support departmental workflows, documentation, and internal reporting processes
• Serve as the building liaison forOIT, manage facilities-related requests and orders (ex: AiM building liaison requests), respond accordingly to building-related inquiries and assist with resolving issues and concerns
• Serve as the department surplus coordinator, managing the disposition of surplus property in accordance with university procedures
• Manage and monitor office supply inventories to support daily operations and ensure inventory is organized and maintained
• Assist with the planning ofOITand campus community events

Communication and Customer Service

• Serve as a resource for department staff by responding to inquiries, directing requests to the appropriate resources, and providing responsive, professional customer service to establish standard processes and procedures for enhancing overall efficiency
• Utilize office productivity and collaboration tools to support communications, maintain information, and perform routine updates to departmental web content

Other administrative duties may be assigned as needed to support…