Temporary Administrative Records Specialist

Planning & Development is seeking two temporary, part-time employees to help prepare the department for its move to the new City Hall in 2027. There is significant work to be completed over the next several months to review, organize, consolidate, inventory, digitize, and prepare departmental materials and records for the move.

These positions will work closely with the department’s Business Operations and Records teams and will provide support in two primary areas:

You’ll help us take stock of what we currently have and determine what needs to be prepared for the move. This may include reviewing storage areas throughout the department, documenting materials and their ownership, inventorying artwork and other items, consolidating office supplies, organizing shared spaces, identifying items that may need to be relocated or disposed of, and assisting with other move-related projects as they arise.

You’ll also help prepare the department’s physical records for the transition. This may include organising and scanning documents, consolidating and scanning maps and flat files, cataloguing records, preparing permanent records for off‑site storage, performing basic quality checks, and helping the Records team reduce the amount of paper that needs to be moved to the new building.

Because this is a move impacting a large portion of the City organisation, the work will change as the project progresses and new direction is received. Both temporary employees should be comfortable moving between different assignments and helping wherever additional support is needed. This position is not expected to physically move items to the new City Hall.

You’re organised, dependable, and comfortable working with both technology and physical materials. You can work through detailed information, keep track of what you’re doing, and learn new systems or processes without needing everything to be familiar on day one.

You also don’t mind getting up from the computer and getting hands‑on. One day may involve scanning and cataloguing records, while another may involve inventorying a storage area, consolidating supplies, labeling boxes, or helping organise materials for relocation. You should be comfortable switching between those types of tasks and able to lift and move items weighing up to 30–50 pounds.

You’ll be a good fit if you pay attention to details, communicate when something doesn’t look right, can work independently once given direction, and are willing to jump in where needed as the department prepares for the move.

The City of Raleigh Planning & Development Department works to guide the growth and development of Raleigh while providing services to residents, businesses, property owners, and the development community.

As the City prepares to move into the new City Hall in 2027, Planning & Development is preparing its records, materials, supplies, and work spaces for the transition. We are seeking two temporary, part‑time employees to join our team and provide dedicated support for this effort.

This is a great opportunity for someone who enjoys organising, working with technology, solving problems, and seeing the results of their work as part of a large department‑wide project.

This is a part‑time, temporary position not to exceed 1,000 worked per year.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job‑related tasks other than those specifically presented in this description.

No two days will necessarily look the same as we prepare for the move. You may spend part of your time working with electronic records…