Administrative Assistant​/Office Manager

Job Posting Information

Posting Number

Posting Number PG195209SP

Internal Recruitment

Internal Recruitment No

Working Title

Anticipated Hiring Range

Anticipated Hiring Range $50,000 - $56,000

Work Schedule

Work Schedule Monday - Friday, 8:00 am - 5:00 pm. A hybrid work schedule may be available at the discretion of the supervisor, based on the needs of the department.

Job Location

Department

Department Communication Technologies

About the Department

Communication Technologies (Com Tech) provides services for the entire campus as well as remote campus sites within Wake County and the CMAST facility in Morehead City. Services to faculty, staff, and students include voice, voice messaging, long distance, data circuits, collaboration tools, and maintenance of all related telecommunications equipment and infrastructure.

Com Tech is responsible for the management and operations of the enterprise critical IT facilities including data centers . The communications environment consists of approximately 12,000 phone lines long with almost 100,000 network ports over more than 43,000 faceplates.

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Attain Work-life balance with our Childcare benefits,
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Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The Administrative Assistant / Office Manager position for Com Tech provides direct administrative management support to the assistant vice chancellor of Com Tech, while regularly performing a variety of office management duties for team members throughout Com Tech and other OIT units as needed.

• Provide direct administrative management support to the assistant vice chancellor ( AVC ), including managing complex calendars, coordinating meetings, preparing correspondence, handling AVC travel arrangements and other related administrative management duties
• Coordinate meeting logistics and scheduling with campus community stakeholders, internal and external associates, to support efficient communication and collaboration
• Perform a variety of administrative and office management functions to support members of Com Tech and other OIT units as needed (ex: travel arrangements, PCard purchases, warehouse and purchasing requests)

• Assist with developing and maintaining office operations, procedures, and administrative policies that contribute to an efficient and well-supported workplace
• Support departmental workflows, documentation, and internal reporting processes
• Serve as the building liaison for OIT , manage facilities-related requests and orders (ex: AiM building liaison requests), respond accordingly to building-related inquiries and assist with resolving issues and concerns
• Serve as the department surplus coordinator, managing the disposition of surplus property in accordance with university procedures
• Manage and monitor office supply inventories to support daily operations and ensure inventory is organized and maintained
• Assist with the planning of OIT and campus community events

• Serve as a resource for department staff by responding to inquiries, directing requests to the appropriate resources, and providing responsive, professional customer service to establish standard processes and procedures for enhancing overall efficiency.
• Utilize office productivity and collaboration tools to support communications, maintain information, and perform routine updates to departmental web content

• Other administrative duties may be assigned as needed to support other OIT units.

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

• Experience providing high-level administrative management support, including…