Office Manager

• Own the day-to-day office experience and ensure the workplace is welcoming, organized, well-maintained, and engaging
• Serve as an on-site culture ambassador
• Greet guests, answer the main phone line, direct calls, and send and receive mail and packages
• Welcome and support visitors, guests, partners, and external stakeholders
• Manage relationships with landlord, maintenance, janitorial, security, and parking staff
• Identify facility problems, coordinate resolutions, and review vendor performance
• Manage shared office, kitchen, and breakroom areas, including upkeep, organization, inventory, and supplies
• Identify office needs and place supply and equipment orders
• Coordinate conference room schedules, catering, setup, breakdown, and A/V support
• Manage fleet vehicles, including maintenance, repairs, insurance, compliance, allocations, reservations, and claims
• Assist HR and the administration team with new-employee onboarding, building and parking access, and equipment
• Provide executive support to the CEO, COO, and senior management, including travel booking, expense management, board meeting materials, and miscellaneous support
• Perform other duties as assigned

• High school diploma or GED required
• Minimum 2 years' experience in a similar role preferred
• Driver’s License
• Strong organization and attention to detail
• Professionalism and organizational representation
• Initiative and ownership
• Sound judgment and decision-making
• Reliability and follow-through
• Problem solving and resourcefulness
• Clear, professional, and respectful communication
• Teamwork and collaboration
• Adaptability and prioritization
• Workplace and customer service orientation

Demonstrates strong organizational skills and attention to detail while managing office operations, vendor relationships, and executive support. Exhibits professionalism and effective communication in a collaborative workplace environment.

• Office Management
• Vendor Relationship Management
• Executive Support
• Problem Solving
• Customer Service Orientation

• Office Organization
• Supply Management
• Conference Room Coordination
• Fleet Vehicle Management
• Onboarding Support

• Attention to Detail
• Professionalism
• Initiative
• Teamwork
• Adaptability

• Driver’s License

• Workplace Experience
• Culture Ambassador
• Facility Management
• Communication
• Collaboration