Administrative Coordinator

Accentuate Staffing is recruiting for an Administrative Coordinator to support the Quality Care team. This role is ideal for an administrative professional who enjoys managing complex information and coordinating with multiple stakeholders. This role will be hybrid 3 days in office and 2 days from home. As the Administrative Coordinator, you will play a key role in organizing and managing medical records, coordinating case materials, maintaining databases, and supporting healthcare and legal professionals throughout the independent medical review process.

This position offers the opportunity to work in a collaborative, professional environment where accuracy, organization, and customer service are highly valued.

• Coordinate and manage incoming requests for independent medical record reviews.
• Gather, organize, upload, and maintain medical records, imaging files, and supporting documentation.
• Request records from healthcare providers, hospitals, and medical facilities.
• Communicate professionally with physicians, nurses, healthcare staff, attorneys, investigators, and Board personnel.
• Review records to ensure completeness and accuracy.
• Track case information and maintain accurate data within proprietary databases and tracking systems.
• Assist with case preparation and provide administrative support throughout the review process.
• Maintain strict confidentiality and ensure compliance with HIPAA and privacy regulations.
• Support team members with a variety of administrative and project‑related tasks.
• Help ensure cases move efficiently through the review process while meeting established timelines.

• Strong administrative, organizational, and coordination skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.
• High attention to detail and commitment to accuracy.
• Professional, customer‑service‑oriented approach when interacting with internal and external stakeholders.
• Ability to work independently while contributing positively to a collaborative team environment.
• Strong computer skills, including Microsoft Word and Excel.
• Experience working with databases, document management systems, or electronic records.

• High School Diploma required;
  Associate Degree or certification in Healthcare Administration, Medical Office Administration, Health Information Management, or a related field preferred.
• 2+ years of experience in an administrative, healthcare, medical office, legal, records management, or regulatory environment.
• Familiarity with medical terminology.
• Experience working with electronic health records (EHR) systems.
• Experience organizing and managing large volumes of confidential documentation.