UTS - Temporary Purchasing & Operations Assistant at NC State

Posting Number: PG196208TM

Position Number: 48

SLS
1005

Position Type: Temporary

The Temporary Purchasing & Operations Assistant provides vital operational, processing, and administrative support for Purchasing Services. Responsibilities include generating purchase orders, managing the team inbox, supporting invoice payment workflows, and handling general logistics to ensure seamless daily operations.

Is Time Limited: Yes

Appointment Length: 6 months

Job City & State: Raleigh, NC

Department: 447030

Classification

Title:

Temporary-Clerical

Working Title: UTS - Temporary Purchasing & Operations Assistant at NC State

Work Schedule: Monday-Friday, 8am - 5pm

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts
, Wellness & Recreation Membership
, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Other Work/Responsibilities:

• Purchase Order (PO) Processing & Distribution
  • Review requisitions for completeness, correct coding, and proper documentation.
  • Accurately create and issue POs to vendors following university guidelines.
  • Follow up with vendors to confirm order receipt, delivery schedules, and basic updates.
• Invoice Payment & Processing Support
  • Support the invoice coordination team to ensure timely payment processing.
  • Match invoices against purchase orders, receiving documentation, and vendor quotes.
  • Identify and resolve routine discrepancies (e.g., pricing mismatches, missing receipts).
• Communication Hub Management
  • Manage and triage the central Purchasing team email inbox.
  • Categorize, prioritize, and respond to routine incoming requests promptly.
  • Escalate complex procurement issues or policy questions to supervisory staff.
• Frontline Operational Support
  • Serve as the primary administrative contact for campus stakeholders and vendors.
  • Maintain electronic document filing, digital purchase logs, and general office records.

• High school diploma (or equivalency) + 1 year of related administrative, purchasing, or clerical experience;
  OR
• Associate degree in Business Administration, Accounting, or a related field;
  OR
• An equivalent combination of training and experience.

• Strong organizational skills, high attention to detail, and data accuracy.
• Experience with basic purchasing/accounting principles (PO generation, invoice matching).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
• Clear, professional written and verbal communication skills.
• Ability to adapt quickly to new workflows, software tools, and process changes.

• Prior purchasing/AP experience in higher education, a state agency, or a large organization.
• Familiarity with campus ERP/procurement platforms (e.g., People Soft or similar systems).

N/A

No

No

$22.00/hourly

09/15/2026

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NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact  to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at  or workatncstate.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
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