Infrastructure Administrative Assistant - DPR

Agency Dept of Natural and Cultural Resources Division Parks and Recreation

Position Number  Grade NC08

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources.

DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program.

These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov.

Do you enjoy NC State Parks and working in an administrative setting? NC State Parks and Recreation has an Infrastructure Administrative Assistant I position available. The Infrastructure Section supports the Division of Parks and Recreation through statewide construction, facilities maintenance, project coordination, budget and procurement support, and related infrastructure services for state parks and recreation units. Provide lead administrative support to the Chief of Infrastructure and the Infrastructure teams, including the Construction and Facilities Maintenance Sections.

The position supports day-to-day operations, project and budget tracking, purchasing and invoice processing, records management, scheduling, customer service, and other long- and short-term Infrastructure Section needs.

• Create and maintain accurate Infrastructure project information in appropriate systems and reconcile internal reporting tools with external systems.
• Process and track Infrastructure invoices, budgets, travel, P-Card purchases, mileage logs, and related financial records.
• Enter, review, and approve E-Pro orders and support purchasing, requisitions, and other procurement activities.
• Lead document organization, records retention, and retrieval for Construction and Facilities Maintenance files.
• Serve as an initial point of contact for Infrastructure questions and coordinate information among park, district, operations, administrative, consultant, and contractor contacts.
• Maintain schedules, itineraries, meeting arrangements, agendas, minutes, correspondence, and other administrative support for the Chief of Infrastructure and Infrastructure staff.
• Provide disaster/emergency documentation support and assist with special projects, events, and other duties as assigned.

Recruitment Range: $39,244.00 - $50,524.00

Please note:

Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required.

Applicants who possess the following are preferred:

• Demonstrated customer service experience, including responding to email/telephone inquiries and coordinating schedules.
• Demonstrated experience plan, prioritize, organize, and review administrative and office workflow and procedures.
• Demonstrated experience recording, compiling, summarizing, and analyzing data.
• Demonstrated work experience in Microsoft Office:
  Word, Excel, PowerPoint.

Must be available to work the schedule of Monday -…