Bookkeeper

The Coley Group, one of the leading residential real estate teams in the Greater Raleigh Metroplex, is seeking a highly experienced Part-Time Bookkeeper to manage financial operations for the team and two affiliated entities. This is a vital role for a seasoned professional with deep expertise in small business bookkeeping - preferably in real estate- and strong communication skills to support budgeting, reporting, and financial accountability across departments.

This hybrid position requires 2 days per week on-site at our Raleigh office to ensure productive collaboration with leadership and staff.

At The Coley Group, our tagline is “Showing Raleigh’s Best.” That promise starts within our own organization—with the way we manage our operations, support our people, and make smart, transparent business decisions. The person in this role will be instrumental in upholding that standard of excellence behind the scenes, ensuring our financial systems are just as strong as our client service.

• Maintain and reconcile general ledger accounts for The Coley Group and two affiliated entities
• Prepare and deliver accurate monthly profit and loss (P&L) statements by the 15th of the following month
• Manage day-to-day bookkeeping, including expense categorization, vendor payments, agent reimbursements, and commission tracking
• Coordinate with the Director of Operations on payroll-related entries
• Track and report key performance indicators (KPIs) such as GCI, expenses as a percentage of revenue, and department-level spend
• Monitor and support adherence to departmental budgets; collaborate with team leaders to increase financial awareness and responsibility
• Provide basic financial guidance to non-financial staff on budgeting, expense reporting, and cost control
• Support annual budgeting, forecasting, and year-end financial preparation
• Coordinate with the CPA for tax filings and ensure all records are audit-ready
• Maintain strict confidentiality of financial records, payroll data, and proprietary business information
• Recommend and implement process improvements and internal financial controls
• Integrate accounting systems with other platforms (CRM, payroll, or operations tools) to improve workflow efficiency
• Share weekly status updates with team leadership and communicate proactively to flag budget risks or inconsistencies

• Minimum 5–10 years of professional bookkeeping experience
• Strong preference for candidates with residential real estate or commission-based business experience
• A real estate license is not required, but familiarity with transaction timelines, escrow disbursements, and commission splits is strongly preferred
• Proficient in Quick Books Online, Microsoft Excel, and Google Sheets
• Experience managing books for multiple entities
• Excellent communication and interpersonal skills with the ability to collaborate across departments
• Strong written communication skills for weekly reporting and documentation
• Highly organized, self-directed, and detail-oriented
• Experience integrating accounting tools with CRMs, payroll systems, or operational platforms is a plus
• Familiarity with cloud-based tools such as Google Drive, Slack, or Asana is helpful
• Must be available to work on-site in Raleigh 2 days per week
  ; remaining hours may be remote

• Deliver two consecutive, accurate monthly P&L reports by the 15th of each following month
• Ensure reconciled books across all three entities
• Identify and recommend at least one process improvement to enhance financial accuracy or efficiency
• Establish weekly financial check-in cadence with the Team Lead or Director of Operations

• Competitive hourly rate based on experience
• 20–30 hours per week with flexible scheduling
• Initial engagement may begin with a project-based or trial period to assess mutual fit before transitioning to an ongoing role
• This is a long-term part-time opportunity to work with a stable, high-performing real estate team that values operational excellence, financial transparency, and collaborative culture—all in service of “Showing Raleigh’s Best.”

Email us and let us know why you would be a great fit for our team. If this isn't the role for you, but you know someone that would be a good fit, please let us know!