Contracts & Grants Specialist

Overview

Posting Details

Posting Number PG194395EP Internal Recruitment No

Working Title:

Contracts & Grants Specialist
Anticipated Hiring Range: $58,000 to $63,000

Work Schedule:

Monday - Friday 8:00 AM - 5:00 PM; extended hours as needed

Job Location:

Raleigh, NC
Department:
The North Carolina Clean Energy Technology Center

The North Carolina Clean Energy Technology Center (NCCETC), at N.C. State University, advances a sustainable energy economy by educating, demonstrating and providing research and technical support for clean energy technologies, practices, and policies. This mission is accomplished through major program areas including Renewable Energy, Clean Power & Energy Efficiency, Clean Transportation, Green Building, Economic Development, Energy Policy, Workforce Development, and Education & Outreach.

The NCCETC serves as a resource for innovative, clean energy technologies through demonstration, technical assistance, outreach and training. More information is available at the NCCETC website.

As a Pack member, you belong here and can enjoy exclusive perks designed to enhance your personal and professional well-being. Review our Employee Value Proposition to learn more about NC State as a place to learn and work for everyone.

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more

Attain Work-life balance with childcare benefits, Wellness & Recreation Membership, and Wellness Programs that support a thriving community.

Disclaimer:
Perks and benefit eligibility are based on Part-Time or Full-Time status. Eligibility and employer-sponsored plans are described in linked materials.

The NCCETC seeks a highly organized and experienced Pre-Award & Post-Award Contracts and Grants Specialist to manage all aspects of sponsored research administration. You will be the primary contact for the Center, requiring a deep understanding of federal, state, and university regulations to ensure compliance and successful project execution. You will provide independent financial and administrative management of the Center’s sponsored projects (Ledger 5 accounts), support proposal submissions, oversee financial compliance, and advise Principal Investigators and staff throughout the lifecycle of sponsored projects.

You will apply knowledge of federal (2 CFR 200), state, and NCSU guidelines to proactively deliver sound financial forecasting, ensure compliance, and support successful sponsored project administration.

Key responsibilities fall within four focus areas:

• Lead and coordinate proposal submissions from concept to final submission
• Assist Principal Investigators with budget development, cost proposals, and budget justifications
• Draft and manage receipt-based service contracts and subcontracts; process fee-for-service invoicing
• Review sponsor requirements to ensure alignment with federal, state, and University guidelines
• Manage pre-award activity in required systems (e.g., PINS, Grants.gov, agency submission platforms)

• Manage financial oversight of active grants and contracts for accuracy and compliance
• Monitor budgets, reconcile accounts, and review expenses per 2 CFR 200 and NCSU policies
• Prepare financial, variance, and forecasting reports
• Review expenditures, travel, and reimbursements for allowability and compliance
• Process effort and cost-share reporting and maintain required documentation
• Support award modifications (re-budgeting, extensions, funding adjustments)

• Administer sponsored projects from award setup through close-out
• Ensure timely and accurate close-out of awards, including final financial reviews and approvals
• Maintain documentation and internal controls for compliance and audit readiness

• Serve as a primary administrative resource for Principal Investigators and Center staff
• Act as liaison with sponsoring agencies, college partners, SPARCS, and central research offices
• Provide…