College Position Budget Specialist

Posting Information

Posting Number: PG194465EP

Internal Recruitment:
No

Working Title:

College Position Budget Specialist

Anticipated Hiring Range: $70,000 - $75,000, Commensurate with Education and Experience

Work Schedule:

Monday through Friday; 8am-5pm; hours may vary

Job Location:

Raleigh, NC

Department:
College Of Engineering - Dean's Office/Administration

The College of Engineering at North Carolina State University is focused on meeting the Grand Challenges of the 21st Century through discovery, innovation, education and outreach. Our cutting-edge research and education programs provide the knowledge and workforce to fuel the future of our state, nation and world. In the College of Engineering, we truly Think and Do. The mission of the College is to provide a premier educational experience for our students and a world-class environment for our faculty that supports and prepares them for addressing the engineering and computer science challenges and opportunities that exist and await them in the 21st century.

The Finance Office in the College of Engineering oversees the strategic management of financial resources to support innovative research, education, and outreach. We ensure fiscal integrity and compliance while enabling the college's mission to advance engineering solutions for societal impact.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical
  , Dental
  , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

This position serves as the central fiscal authority for the College of Engineering's (COE) payroll and position management functions. Reporting to the Sr. Business Manager in the College Finance Office, you will be responsible for monitoring and processing monthly and biweekly salary redistributions across state, federal, foundation, and other funding sources; overseeing vacant positions and position control; and ensuring payroll transactions comply with university payroll calendars, fiscal year-end requirements, federal deadlines, and established policies.

Additionally, you will partner closely with COE Research Administration and university offices to support accurate salary distribution processing, maintain data integrity, and provide guidance on complex funding and compliance requirements.

Key responsibilities fall into three primary areas:

• Payroll & Salary Distribution Management:
• Monitor and process all monthly and biweekly salary redistributions for the College of Engineering, including temporary, graduate, and TA/RA appointments.
• Review and process complex salary distribution worksheets, analyzing the impact of reallocating salary dollars across multiple funding sources while ensuring accuracy and compliance with fiscal and federal deadlines.
• Process distribution changes related to legislative increases.
• Manage payroll workflow in alignment with university calendars and lockout dates.
• Oversee year-end processing, including back-to-base transactions, fiscal year cleanup, payroll suspense accounts, and leave payouts.

• Position Control & Budget Oversight:
• Oversee vacant positions and position control to ensure appropriate budget structure supports all position actions and salary distributions.
• Partner with COE Research Administration to process release time and 90-day retroactive requests.

• Compliance, Systems & Departmental Support:
• Apply broad knowledge of university finance and HR systems, policies, and funding sources (state, federal, F&A, receipts, trusts, contracts & grants, gifts, and foundations) to process transactions and advise departments.
• Ensure compliance with State spending guidelines, Uniform Guidance, Contracts & Grants, and foundation requirements.
• Develop and maintain SOPs and Desk Manuals.
• Provide training, proactive guidance, and maintain collaborative relationships with COE units and central university offices.

If you are detail-oriented, experienced in university payroll and funding compliance, and able to manage complex salary distributions across multiple funding sources while maintaining accuracy and strong cross-campus partnerships, we encourage you to apply.

Other duties as assigned.

Minimum Education and Experience

Bachelor's degree…