Project Resource Coordinator

About Carimus & The Role

We are Carimus, a brand experience and digital transformation agency, now proudly part of the Spyrosoft Group. Since 2013, we've brought together the best of art and engineering to create meaningful impact in the digital world. By fusing strategy, creativity, and technology, we help brands break through and connect with their audiences on an emotional level. As part of Spyrosoft, we’re expanding our capabilities and reach while staying true to our human‑centered approach crafting experiences that matter for both our clients and our team.

As project demands grow, this role centralizes resourcing responsibilities to improve how we plan, deploy, and present our talent. By maintaining visibility into team skills and availability and leading day‑to‑day staffing decisions across projects, the Project Resourcing Specialist enables leaders to focus on strategy, client relationships, and delivery outcomes. Working closely with Business Unit Managers and the Delivery team, this role owns the evaluation and prioritization of resource requests, makes allocation decisions based on business priorities, capacity, and skill alignment, and determines when external partners are needed while guiding the selection and engagement of those resources.

Department: PMO

Status & Classification:
Full Time, Exempt

Location:

Raleigh, NC (Hybrid 3x per week)

Travel Requirement: 0-5%

• Lead day‑to‑day resource allocation decisions across projects, maintaining visibility into team availability, skills, and assignments to balance delivery needs and business priorities
• Serve as the central point of contact for resource requests, evaluating needs and determining appropriate staffing approaches
• Maintain team professional profiles, resumes, and skills data to support staffing decisions, workforce planning, and client commitments
• Track certifications and credentials to ensure readiness for project assignments and future skill planning
• Identify and resolve capacity gaps, over allocations, and skill mismatches by determining appropriate reassignments or staffing adjustments
• Determine when external or partner resources are required and guide their selection and allocation
• Maintain accurate resourcing data to support informed staffing, utilization, and operational planning decisions
• Prepare and interpret reports on availability, utilization, and skill coverage to guide staffing strategies and capacity planning
• Own the improvement and standardization of resourcing processes, tools, and decision frameworks
• Reduce administrative burden on leaders by owning resource allocation workflows and staffing coordination

• 3‑4 years of experience in resource management, workforce planning, or delivery operations involving staffing decisions and cross‑functional coordination
• Experience supporting project‑based or professional services teams where work is assigned based on skills and availability
• Strong organizational skills and experience maintaining structured data used to inform staffing and operational decisions
• Comfortable working across stakeholders and exercising independent judgment to balance competing priorities
• Proficiency in Excel or Google Sheets and familiarity with tools used for analysis, forecasting, and resource planning
• Experience with resource management, capacity planning, or project tracking tools (e.g., Asana, Smartsheet, Jira, Float, or similar)
• High attention to detail and a track record of reliable, accurate work
• Ability to identify gaps or conflicts and recommend or implement appropriate staffing solutions
• Experience in consulting, technical, engineering, or other professional services environments
• Previous experience in a resourcing or workforce planning role with responsibility for influencing or making staffing decisions
• Familiarity with maintaining professional profiles to support staffing and client commitments
• Experience coordinating with external partners or contractors, including evaluating when external resources are needed

• Experience tracking certifications, training, or credential renewals
• Exposure to utilization, capacity, or workload reporting and applying those…