Manager, Conventions and Events

Manager, Conventions And Events

Raleigh, NC

Azurity Pharmaceuticals is a privately held, specialty pharmaceutical company that focuses on innovative products that meet the needs of underserved patients. The company's patient-centric products span the cardiovascular, neurology, endocrinology, gastro-intestinal, institutional, and orphan markets, and have benefited millions of patients.

Azurity Pharmaceuticals is proud to be an inclusive workplace and an Equal Opportunity Employer. Azurity's success is attributable to our incredibly talented, dedicated team that focuses on benefiting the lives of patients by bringing the best science and commitment to quality into everything that we do. We seek highly motivated individuals with the dedication, integrity, and creative spirit needed to thrive in our organization.

The Manager, Conventions and Events supports the planning, coordination, and execution of Azurity's national and regional conference presence. This role manages day-to-day conference operations, vendor coordination, internal tracking, compliance follow-through, and budget documentation across a high-volume conference calendar. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple deadlines, and able to keep complex work streams moving in partnership with internal stakeholders and external vendors.

This role sits within Corporate Communications and works closely with brand marketing, sales leadership, Medical Affairs, Compliance, agency partners, interns, and conference vendors.

Conference Operations & Logistics

• Manage booth reservations, exhibitor registrations, floor plan reviews, conference portal requirements, and related deadlines.
• Coordinate with vendors on booth setup, storage, shipping, print materials, branded assets, estimates, and statements of work.
• Support hotel blocks, attendee logistics, travel details, and onsite planning needs.
• Serve as a day-to-day contact for conference vendors, exhibitor services teams, and meeting planners.
• Coordinate ancillary events such as meeting rooms, product theaters, private events, and related logistics.

Conference Tracker & Systems Management

• Maintain the Conference Tracker as the primary source of truth for deadlines, logistics, approvals, and status updates.
• Create and maintain detailed conference briefs for priority events.
• Support the distribution and tracking of conference-related work across internal team members and interns.
• Keep SharePoint folders, Outlook conference folders, contracts, invoices, portal documents, creative files, and shipping details organized by event.

Compliance & Approval Process

• Manage conference approval steps and help ensure required documentation is submitted accurately and on time.
• Track compliance portal submissions, approval status, and required follow-up.
• Coordinate COI requests, HCP reporting needs, and other applicable compliance requirements.
• Submit and track conference contracts through Ironclad or the appropriate legal review process.

Budget & Financial Management

• Track conference spend across brand budgets and shared cost centers.
• Maintain cost splits, actuals, and budget notes for shared conferences.
• Support invoice tracking, payment status follow-up, and budget documentation for sponsor ships, booth services, AV, food and beverage, shipping, and related costs.

Pre-Conference & Post-Conference Execution

• Send attendee communications, including save-the-dates, travel guidance, agendas, and logistics reminders.
• Coordinate pre-conference logistics calls and capture questions, expectations, schedules, and next steps.
• Support pre-conference engagement efforts, including email campaigns, Linked In content coordination, attendee targeting, and teaser communications.
• Manage lead retrieval orders, app access, login details, and pickup instructions.
• Support post-conference wrap-up, including lead status, follow-ups, lessons learned, and next-year recommendations.

Strategy & Process Improvement

• Support a proactive, ROI-focused conference model by keeping planning, execution, and follow-up organized.
• Identify opportunities to simplify workflows, reduce missed deadlines, and…