Research Operations Coordinator

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The Department of Chemical and Biomolecular Engineering’s primary research mission involves managing high-impact, multi-disciplinary research initiatives, specialized laboratory facilities, and large-scale sponsor portfolios. To support faculty innovation and maintain seamless operations across complex grant portfolios, the department utilizes embedded administrative professionals who provide direct, localized support to large faculty research groups, multi-investigator centers, and specialized laboratory infrastructure.

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The Research Operations Coordinator serves as the central administrative, financial, and operational authority for a major research group, center, or specialized facility (supporting 20–25+ faculty, postdocs, graduate researchers, and visiting scholars).

This position is unique in that it bridges localized research administration (pre-award proposal support, post-award budget tracking, sponsor reporting, and service center billing) with comprehensive laboratory and facility operations (specialized procurement, equipment maintenance, travel logistics, vendor relations, and building liaison duties).

Operating with a high degree of autonomy, the Coordinator serves as the primary operational liaison between Principal Investigators (PIs), central College Research Administration, university administrative offices, external corporate partners, and government sponsors (e.g., DOE , ARO , NSF , DoD).

• Post-Award Financial Oversight: Monitor active project budgets and sub-segments across a multi-million-dollar grant portfolio. Coordinate rebudgeting, account modifications, summer salary planning, project extension requests, and closeout preparations in alignment with College Research Administration guidelines.
• Pre-Award Proposal Development Support: Assist PIs with proposal development for federal, state, and corporate submissions. Prepare RED records, draft non-technical proposal sections, build preliminary budgets, gather required documentation (CVs, letters of support, current & pending forms), and coordinate submission timelines with central proposal development units.
• Sponsor Reporting & Data Coordination: Collect financial and technical data to assist PIs in drafting quarterly, annual, and final progress reports for external sponsors (e.g., ARO , DOE , NSF ) and industry subcontractors.
• Financial Transaction Processing: Initiate and reconcile high-volume financial transactions, including Vouchers, Journal Vouchers (JVs), Inter-Departmental Transfers (IDTs), P-Card reconciliations, and travel reimbursements in strict compliance with university and sponsor guidelines.
• Service Center & Lab Use Oversight: Draft and maintain Laboratory Use Agreements for specialized research facilities/centers. Manage user activity logs, coordinate scheduling, and drive timely invoicing and billing for internal and external lab users.