Project Administrator

This is an entry-level position which requires the ability to provide effective, energetic, pro-active and innovative support to the Project Management, Pre-Construction and Field Operations teams. A Project Administrator assists with project schedules, submittals, daily administrative tasks and many other responsibilities.

• Assist project managers in the development of project objectives by reviewing project proposals and plans
• Create solid foundation/structure of project files to ensure accurate organization and ease of use for project team
• Assist with submittal logs in accordance with the project schedule and specifications. Monitoring and expediting submittals in accordance with project requirements and following through as required.
• Development and design of as-builts; properly identifying, communicating and resolving design-drawing conflicts that arise during project and research, transmit and monitor RFI’s
• Coordinate with project management team and effectively communicate daily operations as well as future plans over the course of the project
• Assist and expedite the process of obtaining proper permits and materials required for the project
• Generate and facilitate testing reports and inspections for Quality Assurance purposes
• Assist and expedite the issuance/creation of Purchase Orders and Change Orders as approved by project manager
• Attend and document project meetings with General Contractor and Vendors as needed
• Ensure communication and support with project team and ensure client satisfaction

• Assists in project quantity take off/estimating/budgeting of preliminary and developed project scope documents
• Analyze project drawings and specifications for specific project requirements
• Assist with the set-up of jobs for accounting purposes
• Assist pre-construction team on an ongoing basis with current and future projects

• Responsible for gathering, organizing and tracking field personnel time and working closely with Payroll Department on accurate data entry
• Accurately track and monitor Paid Time Office for field personnel
• Tract and monitor subcontracted labor and ensuring accuracy for payroll purposes
• Assist with the coordination, scheduling and logistics of required materials, construction documents and other necessary items for daily operations
• Assist Superintendent and field leadership with issues that arise daily
• Assist Superintendent and field leadership with implementing and maintaining safety programs including Adams Workday Prep
• Make frequent visits to the project site, verifying that the site is organized and clean and that satisfactory progress is being made
• Assist Human Resources/Business Development with the implementation of employee development initiatives
• Build strong relationships with field personnel and offer continued support

• Strong verbal and written communication skills
• Ability to read and understand blueprints
• Punctuality and strong level of professionalism
• Goal-oriented
• Dynamic team player who collaborates daily
• Authentic leader who is able to motivate others
• Self-motivation and self-starter
• Ability to give and receive feedback and change behavior to better themselves
• Adaptability in uncertain/stressful situations
• Problem solving and critical thinking

• Minimum high-school diploma required, Associates/Bachelors degree preferred in related field of study
• 1-3 years experience in Construction industry preferred
• Electrical or healthcare construction experience preferred
• Proficiency in MS Office – specifically with Outlook and Excel
• Experience in Box, Procore and Bluebeam software preferred
• Experience with estimation preferred

We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Accessibility:
If you need an accommodation as part of the employment process please contact Human Resources at

Equal Opportunity Employer, including disabled and veterans.

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