FLoater Administrative Assistant

Position:
Floater Administrative Assistant

Reports to:

Director

Include:
Assisting daily operations both in class and administration. Floater Administrative Assistant covers teachers in the classroom when needed, and assists the Director and Assistant Director in basic administrative tasks such as filing, answering the phone, handing information to staff, covering teacher’s breaks, attending daily teacher’s and parent’s needs, and overall clerical duties. And ensuring compliance with regulations and internal policies.

A ssure that all students, parents and school employees live in a safe-learning-nurturing enviro nment. Constantly following professional practices consistent with the preschool policies in working with students, parents and colleagues. Assisting and supporting in all classrooms when required following all DCDEE rules and regulations while supervising children at all times and promoting a nurturing environment.

• Love
• Integrity
• Respect
• Creativity
• Vocational Service
• Open Mind / Open Mind
• Communication

• Bachelor Degree in Education, Business Administration or a related field plus 18 Early Childhood Education course work including admin classes (EDU 261 and EDU 262)
• At least 6 months experience working in a childcare center.
• At least 1 year of administrative experience
• Child Maltreatment Certificate
• CPR and certified first aid
• SIDS Training
• BSAC Training
• Fingerprint/criminal record clearance through DHHS Criminal Background Check

• Confidentiality.
• Classroom management.
• Tactics and execution.
• Relates to staff members and parents in a professional and diplomatic manner.
• Ability to relate joyfully with children in a playful atmosphere.
• Ability to maintain a professional attitude and appropriate dress code.
• Has good problem-solving skills.
• Ability to work with minimal supervision, self-motivation, and initiative.
• Ability to work effectively and communicate with a diverse population of students, parents, and staff.
• Ability to work effectively under pressure in a busy (sometimes chaotic) and demanding environment.
• Demonstrate responsibility and reliability, with good attendance, punctuality and work habits.
• Ability to express their opinions and suggestions with respect and following SFF! Communication Policy.
• Ability to listen and follow guidelines or suggestions made.
• Ability to negotiate with people, work as a team, and coordinate with educational and administrative staff.
• Able to develop constructive and cooperative working relationships with others.
• Participates enthusiastically in school meetings, parties, and other school events.
• Ability to fluently communicate with Parents, co-workers, and Management in Spanish and/or English.
• Ability and intermediate knowledge of office software tools Word, Excel, Power Point, among others.
• Ability and good command of Paycor, Active Campaign, Procare, social media tools, Broadvoice.
• Ability and good command of Windows, Google, Facebook, Instagram, Drive, Google calendar.

• Written communication to parents about general information of SFF!
• Reviewing social media posts
• Communication material for administrative staff
• Making sure teachers takes pictures of their activities every week and share with them with Marketing
• Editing pictures when necessary
• Covering lunch breaks when required, and substituting staff when needed
• Assisting in all classrooms when needed
• stay alert for staff’s and/or children’s needs through the walkie talkie
• Take care of all leads and potential customers.
• Working on strategic plans to achieve goals and measuring results of each strategy.
• Answering phone calls and convert those calls into tours
• Keeping track of incoming calls and doing follow ups
• Keeping track of tour requests and doing follow ups
• Keeping track of leads, tours and overall client communications
• Enrollments for new families
• Tours for potential clients
• Making sure teachers have the materials and information they need
• Making sure office supplies are enough for work necessities
• Take care of bills, mail
• Receive payments from clients
• Opening and closing center
• Making sure all the areas in the school are clean, supplied and in good condition for our children, staff and families
• Taking care of sick children
• Making daily, weekly and monthly reports
• Training that may need traveling across the country or out of the country