Project Administrator

Project Administrator

• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis.

Does Your Experience Include?

• Bachelor’s Degree or some college courses in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
• More than 5 years of billing and receivables, with at least 2-3 years in A/E environment.
• Knowledge of Sage 100 Microsoft Office and Procore.
• A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.

You will be required to:

• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Data entry of all project related invoices
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Manager.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
• Understand prelim, lien releases and Mechanic liens
• Managing project closeouts and securing all guarantees and warranties before handover of the work
• Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system.
• Flexibly and effectively cope with change
• Clearly represent all information so that even bad news can be handled with expediency and transparency
• Keep your composure under pressure and encourage collaboration in the face of conflict
• Self-motivate to learn, investigate and understand
• Mentor your team

Does Your Experience Include?

• A bachelor’s degree preferably in Construction Management, Civil Engineering, Construction Engineering Technology, or other applicable field
• At least 5 years of commercial construction industry experience, with at least 2 of those years in project management
• Experience overseeing contracts of $10M or more
• Experience managing project teams of 1-10 members
• Experience with fast-paced schedules
• Technical knowledge of building components and systems
• Thorough knowledge of procedures: A102 and A201 contracts, subcontracts, change orders, submittals, RFIs and close out
• Proficiency with Bluebeam, BIM, Suretrak and Procore

You will be required to:

• Working collaboratively with the project superintendent for a quality pre-con and construction: ensuring the schedule is in place, being followed, and being updated with a level of detail sufficient for a meaningful baseline.
• Establishing and building relationships with clients/owners, owner’s reps, architects and subcontractors, resulting in repeat business and recommendations
• Project bidding and buyout, start up, jobsite management and efficient closeout
• Managing subcontractor procurement, submittals, RFIs and change orders
• Executing regular reporting on impacts to the baseline schedule
• Working collaboratively and proactively with the project superintendent: ensuring project safety
• Delegating appropriately and developing and teaching others to be effective
• The project’s gross margin and profitability
• Flexibly and effectively cope with change
• Self-motivate to learn, investigate and understand
• Commit to doing what the job requires to be done right

Does Your Experience Include?

• A bachelor’s degree preferably in Engineering, Construction Management, Architecture or other applicable background
• Up to four years of building construction experience; we also will consider college internship experience with similar companies in lieu of professional experience
• Knowledge of estimating, construction costs, scheduling, purchasing and engineering principles…