Senior Accounts Receivable Coordinator

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3 days ago Requisition

Work Setting:
Hybrid (3 days in person/2 days remote)

Hazen and Sawyer is looking for a Senior Accounts Receivable Coordinator to assist with daily accounting tasks.

Why Hazen and Sawyer:

• Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
• Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
• We foster a work environment low on bureaucracy and high in creativity.
• We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
• We currently have over 2,400 employees in 90+ offices throughout the United States, Latin America, Canada, and the UK.
• A flexible hybrid work schedule supports today's busy professionals.

Key Responsibilities:

• Apply cash receipts (from checks and wires) in Deltek Vantagepoint.
• Assist in processing subconsultant payables weekly (and as needed) – comparing payments invoiced against payment received for pay-when-paid subconsultants, as well as regular subconsultants. Ensure all new subconsultants complete W-9 and ACH enrollment forms.
• Deposit checks into bank website
• Initiate various A/R reports on a monthly and quarterly basis, and as requested
• Complete affidavits as needed
• Assist with conversion to EFT remittance (from Clients) and payments (to Vendors).
• Effectively communicate and resolve issues arising from misapplied cash receipts, subconsultant payment issues, project manager’s and other inquiries regarding the status of our Accounts Receivable and consultant payments.
• Maintain historical records.
• Respond to inquiries regarding status of payments received and consultant payments.
• Assist with collections.
• Special projects and other duties as position evolves.

Required Skills and Qualifications:

• Associate degree or higher in Finance, Accounting or business is preferred, with 3-5 years’ experience at a professional consulting firm working in accounts receivables.
• Strong computer skills in MS Office and Windows applications required.
• Experience with Deltek Vantagepoint is preferred.
• Must demonstrate excellent verbal and written communication with internal staff and external clients and vendors.
• Ability to multi-task, work collaboratively as well as independently in a fast paced, deadline-driven environment.
• Must be well organized, detail oriented, and a skilled problem solver.
• Must be proficient in working with numbers in large volumes.
• Must be reliable, flexible, and be able to work occasional overtime if required, i.e., during month-end closing.

What We Offer:

• Comprehensive health benefits (medical, dental, vision, and prescription plans)
• Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance
• Paid holidays, floating holidays, and paid time off (PTO)
• Employer-contributed 401(k) plan and additional financial planning support
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
• Starting pay range for this position depends on skills, experience, education and geographical location