Sr. Finance Specialist

OVERVIEW &

PURPOSE:

Under general supervision, performs fiscal control and governmental accounting work in the County Finance Department. Work involves verifying, coding, balancing and maintaining a variety of fiscal records, including Accounts Payable and Accounts Receivable and preparing associated financial reports. Must exercise independent judgment, initiative, and attention to detail in ensuring that transactions are in accordance with correct accounting procedures and requirements. Serves as an internal control auditor to ensure that State statute requirements are followed.

Must recognize and protect confidential information. Must also exercise tact and courtesy in contact with County staff, vendors and the general public. Reports to the Assistant Finance Director.

Utilize computerized systems to accurately process transactions and create reports.

Maintains disbursement accounts for the County, including internal audit of invoices, processing invoices for payment, scanning invoices into system, creating EFT and positive pay files (if applicable), liquidating purchase orders for recurring (monthly, quarterly, annual) vendor payments, refunds, and daily check requests for
1) payments required by State and federal grant guidelines,
2) payments required for the health and well-being of persons under DSS Guardianship,
3) other “daily” or emergency payment requests approved by the Finance Director or Designee. Records wire transfer transactions in Accounts Payable system.

Provides back-up to Finance Specialists with the compilation of daily deposit for Treasury Management including:
Providing internal audit of daily deposit reports submitted by County departments, processing the reports and issuing receipts to Departments; posting deposits to the general ledger; reconciling any discrepancies and reporting any variances to the Departments and Assistant Finance Officer; compiling receipts from the County departments, counting cash and preparing a bank deposit.

Checks bank accounts daily for any wired funds received and processes same into appropriate revenue account. Advises various Departments of money received. Posts payments to system for money received through EMS Consultants and Debt Set-Off Program.

Compiles taxable sales reports for other County Departments, invoices for which State use tax is due and payable; prepares and submits online report of sales taxes due to NC Department of Revenue; processes EFT to NCDOR. Audits sales tax accounts monthly.

Processes end-of-year software program for preparation of 1099’s to IRS. Monitors changes to IRS and State reporting guidelines and notifies Assistant Finance Director of impending changes.

Assigns GL account and approves all utility invoices. Maintains spreadsheets for each provider by account number/amount paid and advises Facility Services of notable variances. Also approves monthly fuel invoices for fleet and maintains spreadsheets as to costs/gallons used.

Reviews and assign appropriate purchase order numbers to incoming Airport invoices for approval by Finance Director. Maintains spreadsheet as to grants, encumbrances and payments made.

Provides specific analytical reports as requested by the Director of Finance and Assistant Finance Director. Maintains spreadsheets for various projects and daily deposits.

Provides backup to Assistant Finance Director to maintain separate bank account balances.

Contacts insurance agency to process Worker’s Compensation insurance and yearly Liability insurance for Fire Departments.

Update computer to correct accounting period each month.

Audit change funds for various County Departments.

Provides assistance to Accountant for annual escheat report and other back up to Accountant as requested.

Answers the telephone and greets visitors; receives inquiries and provides information or refers callers to appropriate personnel.

Provides back-up and assistance to Finance Specialists as needed.

Performs other related work as required.

Extensive knowledge of the principles and practices of modern governmental budgeting.

Extensive knowledge of the fiscal…