Talent and People Operations Specialist

Description

This is for someone who is excited about learning all aspects of HR - talent, payroll, benefits administration, employee relations, employee communication, workers comp, etc, and wants to dip their toes in all of the different functions of a Human Resource team. This role is for someone who is meticulous and detail oriented in their work with a passion for supporting those who make a difference for kids every day.

• Monthly Benefits Reconciliation with all benefits vendors in our recon system and communicate with carriers any discrepancies
• Licensure Compliance and Reporting
• Prepare Reports for End-of-Year Audit, Equity Reporting, Personnel reporting - other regular reports as necessary
• Support with 403b administration - EPARs, downloading invoices and uploading them biweekly in line with payroll administration
• Bulk documentation upload into HRIS for all employee documents to ensure compliance - offer agreements, transcripts, background check results, employee change forms, stipends, onboarding packets, etc.
• Complete all Employee Change Forms and ensure they are signed in a timely manner by employees

• Manage current Daily and Long-Term Substitute postings in ATS for all geographies
• Maintain active substitute pool numbers for each pool
• Review applications, screen, and onboard all new substitutes across the state
• Write offer letters for all new substitutes
• In collaborations with the AD, meet regularly with DoOs to check-in on substitutes
• In collaboration with AD, facilitate in-person and virtual substitute onboardings / trainings
• Create centralized system to show active substitute pool and keep all stakeholders (DoOs, People Ops, Talent Team, Principals, and HoSs) in the loop

• Support AD of Talent Acquisition & Retention in hiring and onboarding all Teachers, Teaching Fellows, and Ops staff for KDCP, KPUE, and KPMS
• Review all New Hire paperwork and verify I - 9 documentation for completeness, marking new hires active in HRIS
• Support with the roll out of KIPP Connectors program for all geographies (next year)
• Cultivation calls (maybe names we’ve gathered from career fairs or other community events)
• Monthly engagement newsletter to be sent to prospects
• Manage social media pages - Instagram & Linked In
• Attend events and manage KIPP NC table and collateral

• Manage all hr communication
• Manage all talent communication
• Manage all cert communication
• In collaboration with MD of Talent & People Operations, write all stipends for all roles throughout the organization
• In collaboration with Talent Managers and AD, write all referrals bonus letters for staff
• Monthly, collect invoices for benefits carriers, reconcile, breakout for Finance and send to the appropriate Finance Team member
• Updating Applicant Tracking System (ATS) including posting jobs, removing jobs, moving people through stages
• With support from the MD of Talent & People Ops, complete Cultural Exchange Teacher paperwork for all geographies

• Attend daily morning stand-ups
• Attend and participate in weekly one-on-ones (O3) with manager
• Be present in schools when necessary for work, for team meetings, or when asked

• Documentation
• Reconciliation every 2 weeks for all company codes
• duties and responsibilities may change as needs of the team and organization shift