Procurement Operations Specialist

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career. Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals.

The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case.

A reasonable estimate of the current range is:
Grade:
Services 208 Pay Range: $26.29 - $38.12

Join our team and play a key role in delivering efficient, compliant, and high-quality procurement operations. As a Procurement Operations Specialist, you will support the end-to-end procure-to-pay process and partner closely with stakeholders, suppliers, and internal teams to ensure smooth purchasing and payment workflows.

• Execute supplier registration processes, ensuring all records are accurate, complete, and compliant with policies
• Process purchase requisitions and purchase orders within defined service levels and quality standards
• Investigate and resolve invoice and purchase order discrepancies in collaboration with Accounts Payable, stakeholders, and suppliers
• Provide guidance, support, and training to stakeholders and suppliers on procurement processes and tools
• Maintain procurement systems and tools, including punchout catalogs and third-party ordering sites, ensuring data integrity and timely updates
• Monitor procurement inbox and respond to or route inquiries related to assigned responsibilities
• Review and reconcile procurement card transactions, working with stakeholders to verify spend accuracy

• High school diploma + 3 years' experience in procurement or supply chain management including 1 year of experience executing the procure-to-pay process and using related systems
• Strong communication skills with the ability to interact professionally with stakeholders, suppliers, and cross-functional partners
• Knowledge of procurement processes, systems, and procure-to-pay workflows
• High attention to detail with a focus on accuracy and quality
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Ability to quickly learn processes and adapt in a fast-paced environment
• Proficiency in Microsoft Office Suite, especially Excel and Word
• Bonus Points
• Experience with procurement or ERP systems such as Workday or other e-procurement tools
• Basic accounting knowledge
• Professional certification in procurement or supply chain (CPSM, CPIM, or similar)

Experience in Lieu of Education Equivalent relevant experience performing the essential functions of this role may substitute for education requirements. Typically, one year of relevant experience is considered equivalent to one year of education. At WGU, our mission drives everything we do, including how we hire.

Introductory call Hiring manager…