Executive Coordinator

The NC Aquarium Society seeks a highly organized, proactive, professional, and solutions-oriented Executive Coordinator. Reporting to the President and Chief Executive Officer, the Executive Coordinator will serve as a full-time strategic partner to the President and CEO.

The Executive Coordinator is a recently created position central to the Society’s strategic growth and serves as the strategic and operational backbone of the CEO’s office. Coordinating key organizational projects and communications for a statewide Board and staff team, this is a unique opportunity for someone who thrives on bringing structure to complexity, anticipates needs before they arise, and takes pride in ensuring that no detail is overlooked.

The ideal candidate balances professionalism with warmth and is someone who can confidently manage multiple priorities, communicate clearly, and embody a solution-oriented mindset. The person serves as the organization’s first impression with office callers and visitors and is a vital connector between the CEO, staff, and Board of Directors.

The EC will create capacity for the President & CEO to focus on high-level strategy and relationships while ensuring that critical initiatives advance seamlessly and the organization operates with excellence. Acting as a hub for project communication, logistics, and execution, the EC ensures that priorities remain aligned, progress is visible, and the flow of information is smooth and consistent. This role requires a high degree of discretion, operational acumen, and the capability to manage sensitive matters involving senior executives, board members, Division staff, and donors.

The EC ensures the CEO’s time, priorities, and communications are effectively aligned with the organization’s mission and strategic goals.

• Manage the CEO’s calendar, travel, and communications
• Serve as the Board liaison and support the planning and execution of Board meetings and communications and document sharing in the Board portal
• Coordinate projects that may involve both Society and Division staff
• Provide day-to-day office support including mail distribution, telephone and in-person inquiries, managing the supply room and other projects as assigned.

• A strong affinity for the goals and mission of NC Aquarium Society.
• Minimum of 5 years of related experience and/or training; or equivalent combination of education and experience.
• Experience in supporting or coordinating with Boards of Directors or equivalent governance bodies is preferred.
• Excellent interpersonal skills and a demonstrated problem-solving ability.
• Demonstrated success managing multiple projects and deadlines with strong attention to detail.
• Excellent written and verbal communication skills, including the ability to represent leadership with professionalism and discretion.
• Comfort working both independently and collaboratively with others.
• Demonstrated ability to behave in a lawful, ethical, and professional manner while carrying out the duties of this position and in maintaining confidentiality of sensitive information.
• Willingness to travel, primarily by car, within 4 hours of Raleigh a minimum of 3 times each year.
• Availability to work on weekends occasionally for key meetings and events.
• Strong computer skills; including Microsoft Office Suite and ability to learn OnBoard and Donor Perfect
• Pass a criminal background check.
• Valid driver’s license, auto insurance, and reliable transportation.

This is a non-exempt position with a starting salary of $45,000

The North Carolina Aquarium Society offers an excellent package of medical, dental, vision, and life insurance, as well as 401(k) and retirement benefits, and annual leave.

To Apply:

Send cover letter and resume to  with “Executive Coordinator” in the subject line.