Flight Coordinator

Flight Coordinator

Raleigh, NC
- Raleigh, NC 27609

Level Entry Position Type Full Time Job Shift 4 on 4 off Education Level High School Diploma or GED

Travel Percentage None Category Admin
- Clerical

Why start your new career with fly Exclusive:

Fly Exclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment.

Join us at fly Exclusive and take your career to new heights!

Summary and Objective

To coordinate/communicate timely, accurate and efficient assignment of flights to crew members.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Support crew members with airline travel and rental car arrangements, accurately recording movements in the scheduling system. Ensure timely updates to the tactical operations board and promptly notify affected departments of any changes.

Ensure the tactical operations board is updated and notify impacted departments.

Verify that aircraft weight and balance comply with operational standards.

Assist crew members with necessary flight adjustments in the event of disruptions.

Ensure all Crew members are accurately briefed or re-briefed of any and all duties assigned by fly Exclusive scheduling department in accordance with the Fly Exclusive Operations Manual, Company Operations Specifications, Company Policies and Procedures, Federal Aviation Regulations, and department guidelines.

Ensure required trip sheets and all other required trip documents are sent to and received by the appropriate flight department and/or crew members.

Ensure all required customs, immigration, agriculture, international handling requirements, or foreign government regulations and requirements are met for every flight segment.

Responsible for the accurate and timely flight following for the fly Exclusive fleet and any supplier providing lift and the efficient dissemination of such information to client services, scheduling, and all other interested parties.

Responsible for obtaining, monitoring, tracking, and disseminating any operational restriction to daily operations including, but not limited to:
Notams, AROs, noise restrictions, FBO hours of operation, and airport capabilities.

Responsible for proactively monitoring weather and air traffic control status and any other possible schedule interruption to client services, scheduling, and all other interested parties as necessary.

Coordinate and arrange all trip logistics for crew and passengers as required including but not limited to catering, hotels, ground transportation, and airline services.

Compile and analyze data related to the dispatch function and prepare reports as required.

Must be highly knowledgeable of the fly Exclusive Operations Manual, FAA and International Regulations, Company Operations Specifications, Company Policies and Procedures, and other pertinent information relating to his/her duties.

Perform other duties as assigned by management.

Skills and Abilities:

Being a self-starter who is highly motivated with strong initiative

Interpersonal skills with an emphasis on strong communication skills in both oral and written forms

Effective time management

Attention to detail

Focus on excellence

Adaptability

Accountability and having hard conversations

Other cognitive processing

Memorization

Reasoning and connecting ideas

Adept quick learning

Problem finding and solving

Multi-tasking

Detail orientation

Basic Understanding of Computer Applications and Data Entries.

Must be available and flexible to work variable shifts including weekends and holidays.

Competencies

Proficient in Microsoft Word, Excel and PowerPoint.

Supervisory responsibilities

NA

Work environment

Typical office and computer lab environment with frequent interruptions.

Exposure to loud noises including but not limited to airplane machinery and jet engines.

Physical demands

Ability to see and hear clearly

Ability to read, comprehend, and speak English clearly

Ability to sit, stand, and walk for extended periods

Ability to regularly lift/move up to 30 pounds

Dress Code and Uniform

Well-groomed appearance

Adherence to department dress code

Travel required

Some, less than 10%

EEO statement

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