Finance Administrator & Bookkeeper

Compensation: $30-$35 per hour;

Schedule:

Approximately 20-25 hours per week;

Location:

In-Office;
Growth Opportunity:
This role is expected to evolve as the company grows and may develop into a fulltime finance position with increasing responsibility.

Help Build the Financial Foundation of a High-Growth Technology Company!

BROGAV Solutions is one of the fastest-growing companies in the data center infrastructure industry. As we continue our rapid growth, we are looking for a highly organized and detail-oriented Finance Administrator to help support and scale our financial operations. This is more than a traditional bookkeeping position. The right candidate will play a key role in building the processes, systems, and financial infrastructure needed to support a company experiencing significant year-over-year growth.

Working directly with company leadership and the Finance Manager, you'll help manage the day-to-day accounting activities that keep the business running while gaining exposure to the operational and financial challenges of a rapidly expanding organization. As the company continues to grow, this role is expected to expand beyond traditional bookkeeping responsibilities and provide exposure to payroll administration, onboarding support, compliance activities, and other finance and operational functions.

If you're looking for a role where your work matters, your ideas are valued, and there is a clear path for professional growth, we'd love to meet you.

• Enter vendor bills and invoices into Quick Books Online and maintain accurate vendor records.
• Match purchase orders, invoices, receipts, and supporting documentation while identifying missing information.
• Manage vendor credits, payment inquiries, W-9 documentation, and year-end 1099 preparation.

• Create and distribute customer invoices accurately and on time while maintaining billing records and tracking systems.
• Apply customer payments, record deposits, and maintain accurate accounts receivable records.
• Monitor past-due accounts, send collection reminders, prepare aging reports, and resolve payment discrepancies.

• Download, review, and process daily banking activity through Quick Books Online bank feeds.
• Assist with bank and credit card reconciliations and maintain accurate cash transaction records.
• Ensure customer payments and deposits are properly recorded and applied.

• Review employee expense reports, collect supporting documentation, and code expenses to the appropriate general ledger accounts.
• Process approved reimbursements and assist with payroll-related expense administration.

• Maintain accurate financial records in Quick Books Online, including transaction coding and general ledger maintenance.
• Assist with account reconciliations, month-end activities, and documentation management.
• Ensure financial data is accurate, complete, and consistently maintained across accounting systems.

• Set up and maintain customer and vendor records, including credit applications and certificates of insurance (COIs).
• Monitor accounting email communications and respond to routine customer and vendor inquiries.
• Organize, scan, file, and maintain accounting documentation and procedures.
• Serve as a backup resource for payroll processing and payroll administration as needed.
• Assist with new hire onboarding paperwork, employee documentation, and related administrative processes.
• Support sales tax reporting, compliance, and filing activities as company needs evolve and responsibilities expand.

• Customer invoices are issued accurately and promptly.
• Vendor bills are processed accurately and on time.
• Accounts receivable balances remain current and collections are proactively managed.
• Bank and credit card transactions are properly recorded and reconciled.
• Financial records are organized, accurate, and audit-ready.
• Vendors, customers, and internal team members receive responsive support.

• Minimum 3 years of bookkeeping, accounting support, or finance administration experience.
• Strong Quick Books Online experience…