Finance Assistant

Finance Assistant Finance Department | Sacramento, CAPay Info: $20 - $25 per hour

Join a team that changes lives every day.

At Advance Kids, we believe every individual deserves the opportunity to live a meaningful, fulfilling life. For more than 25 years, we have provided innovative residential, clinical, educational, and crisis intervention services for children, teens, and adults with autism spectrum disorder and developmental disabilities. Our mission is simple: to improve quality of life through compassionate, individualized support and evidence-based care.

We are seeking a dedicated Finance Assistant to support our Finance Department. This is an opportunity to work alongside a collaborative leadership team that values integrity, accountability, professionalism, and operational excellence. In this role, you'll help ensure the financial health of the organization while supporting the programs that make our mission possible.

Position Summary The Finance Assistant reports directly to the Chief Financial Officer (CFO) and serves as a key member of the Finance Department. This position is responsible for a broad range of accounting, bookkeeping, payroll, administrative, and executive support functions while maintaining the highest level of professionalism, accuracy, and confidentiality. The ideal candidate is highly organized, detail-oriented, self-motivated, and capable of managing multiple priorities in a fast-paced environment.

Qualifications Required High  school diploma or equivalent

Minimum of five (5) years of bookkeeping and/or accounting experience

Strong working knowledge of Quick Books Proficiency  in Microsoft Office, including Excel and Word Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations

Excellent organizational, analytical, and problem-solving skills

Strong written and verbal communication skills

Ability to maintain strict confidentiality

Ability to prioritize competing responsibilities and meet deadlines

Professional demeanor with excellent interpersonal skills

Physical Requirements Ability to sit, stand, reach, stoop, and move throughout an office environment

Ability to lift and carry up to 30 pounds

Normal visual, hearing, and verbal communication abilities

Ability to work extensively on a computer

Ability to travel locally by automobile as needed

Pre-Employment Requirements Successful criminal background check

Reference verification

Education verification

What You'll Do Accounting & Financial Management Process daily accounts payable, accounts receivable, and general ledger transactions using Quick Books Maintain  accurate financial records and ensure accounting system integrity

Analyze vendor invoices and expense reports, assigning appropriate accounts and departments

Process vendor payments and resolve invoice, contract, and payment discrepancies

Reconcile vendor and customer accounts

Prepare monthly bank reconciliations for multiple accounts

Prepare bank deposits

Maintain petty cash and related records

Payroll & Benefits Administration Process semi-monthly payroll accurately and on time Prepare final paychecks for employee terminations

Generate payroll reports and post payroll journal entries

Process employee expense reimbursements

Respond to employee payroll and billing questions

Prepare and submit 401(k) contributions

Verify employee benefit deductions and communicate discrepancies with Human Resources Administrative & Executive Support Support the CFO with correspondence, document preparation, research, and information gathering

Prepare reports and other financial documentation

Coordinate general office administrative functions, including filing, copying, mailing, and record management

Answer and route incoming phone calls professionally

Maintain accounting files and annual record archiving

Set up accounting files for each new fiscal year Professional Responsibilities Maintain the highest level of confidentiality regarding company, employee, and client information

Prioritize multiple projects while meeting deadlines

Demonstrate accountability, professionalism, adaptability, and collaborative teamwork

Perform additional duties as assigned

Compensation $20.00 - $25.00 per hour Benefits:

Employer-subsidized medical, dental & vision coverage
401(k) with employer contribution PTO accrual

Separate paid sick time

Paid holidays

Annual performance-based compensation growth potential

Loyalty bonus every 5 years

Life & AD&D coverage at no cost to youTax-advantaged healthcare & dependent care FSAsComprehensive Employee Assistance Program (100% employer-funded)
Why Advance Kids?

At Advance Kids, every role contributes to our mission of improving the lives of children, teens, and adults with developmental disabilities. While this position works behind the scenes, the accuracy and integrity of our financial operations directly support the life-changing services we provide. If you're looking for an opportunity where your expertise, attention to detail, and commitment to excellence truly matter, we'd…